What are the responsibilities and job description for the Events and Communications Coordinator position at Sewanee?
DESCRIPTION
BENEFITS
Position Overview
Primary Function:
The Events and Communication Manager supports the Career Readiness Student Success and Babson Center in the planning of events and development of communication materials. The holder of the position also contributes to the daily administration of the Office of Career Readiness Student Success.
This position reports directly to the Director of Data & Operations in Career Readiness Student Success and indirectly reports to the Babson Center for Global Commerce. The work between the two offices should be approximately 50% for Career Readiness and 50% for the Babson Center during 10.5 months of the year and 100% for Career Readiness during the remaining 1.5 months of the summer.
This position works with considerable independence and self-direction. Only the general direction and scope of the work to be accomplished are discussed with the supervisor. The staff member is expected to independently carry out position duties and understand what is expected and how to do it.
Position Appointment Details:
- Career Band: NE10
- Full-Time
Position Description
Typical Duties & Responsibilities:
Duties and Responsibilities toward Career Readiness Student Success:
- Assist in event planning and execution for in-person and virtual events throughout the year. Make all reservations and coordinate with vendors, including Facilities Management, Sewanee Dining, Media Services, and the Sewanee Inn, as well as external vendors. Communicate with students, alumni, volunteers, and employers participating in Career Readiness Student Success events.
- Assist the Events Manager in the Dean of the College Office to plan and manage 4 annual Career Readiness Student Success signature large-scale events.
- Maintain accurate budgets for events and ensure compliance with purchasing and P-Card policies.
Administrative Responsibilities
- Manage departmental email and general phone calls, and serve as the contact person for questions and information about the department. Answer questions, provide information, resolve problems, and explain programs, requiring knowledge of office/program policies, systems, and/or procedures.
- Supervise work study student(s). Cover the main desk as needed during academic breaks and when work study students are not scheduled or available during office hours. Perform daily opening and closing procedures for Career Readiness Student Success.
Communications & Social Media Responsibilities
- Develop and communicate Career Readiness Student Success content using multiple platforms (print, website, Handshake, Brightspace, SkyKit, Instagram, LinkedIn, etc.). Design digital assets; write and distribute communications about Career Readiness Student Success events, deadlines, and resources on behalf of the office.
- Assure consistently correct content in all publications, including webpages, for which Career Readiness Student Success is responsible, directly update and delete content, and meet style and design guidelines established by the University and maintained by Marketing and Communications, receiving training as needed.
Duties and Responsibilities toward the Babson Center for Global Commerce
- Leads the preparation and posting of content for the Babson Center website, newsletter, and social media marketing and communications
- In collaboration with the Office of Marketing and Communications, coordinates communications about Babson Center events
- Assists the Babson Center staff, as needed, in the planning and execution of Babson Center events.
Judgment Required:
Budgetary Responsibility:
Monitors expenditures against budget; prepares budget data for review/approval by supervisor/department head.
Machines & Equipment Used:
Computer
Copier/printer/fax machine
Telephone
Personal Interaction/Communications:
Student Contact: Daily: answering questions and providing information
Internal: (Operations Committee, Faculty, Administrative department heads) Daily: answering questions and providing information
External: (Regents & Trustees, government officials or agencies, visitors, parents, other institutions, colleges, or companies, suppliers) Daily: answering questions and providing information
Attributes of a Successful Candidate
Job Specifications/Position Qualifications (minimum):
Education:
Bachelor’s degree required
Experience:
Experience in higher education, event management, or operations required.
Job-Related Skills
- Excellent people skills due to the complex or confidential nature of situations encountered.
- Strong attention to detail required.
- Proficient in MS Office Programs and Google Suite, Canva, or other design platforms, as well as remote work tools such as Zoom.
- Strong problem-solving, organizational, and time management skills, including the ability to manage multiple, concurrent tasks/activities with demanding timelines and transition quickly between them.
- Excellent verbal and written communication, interpersonal, and customer service skills.
- Self-starter with and ability to work independently.
- Comfortable with routinely shifting demands.
- Ability to work in a fast-paced environment with frequent interruptions/
- Ability to interact with a variety of constituents on a daily basis.
- Willingness to assist with other projects, as needed.
Supplemental Information
Confidential Information:
Student records and other information, such as: donor giving histories, student grades, student
health records, or employee information.
Working Environment:
Normal office environment. May include weekend and evening responsibilities.
Physical Requirements:
- Must be able to use hands for repetitive tasks
- Must be able to lift up to 10 pounds (Sedentary work)
- Must be able to carry up to 10 pounds (Sedentary work)
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The University of the South, familiarly known as “Sewanee,” is home to a nationally recognized College of Arts and Sciences and a School of Theology. Sewanee is distinguished by its dedication to cultivate academic excellence, community values, and environmental stewardship that produces informed, self-aware, and participatory citizens for our democracy and servant-leaders for the world. Nestled on 13,000 acres atop Tennessee’s Cumberland Plateau, the University offers both a uniquely beautiful setting and convenient access to nearby cities—Chattanooga, Nashville, and Huntsville. The University is affiliated with the Episcopal Church and seeks to be a place where individuals from a variety of backgrounds and experiences find support, opportunity, and purpose.
Support in the Hiring Process
If you have questions about a position or need assistance filing an application, or if you are a person with a disability and would like to request an accommodation in the application and interview process, please contact Human Resources at 931.598.1381 or hr@sewanee.edu.
Equal Employment Opportunity
The University of the South is an equal-opportunity institution, dedicated to treating all applicants fairly and fostering a welcoming environment for employees and students alike.
735 University Avenue
Sewanee, Tennessee, 37383
Salary : $6,650 - $9,800