Director of Student Services

Office Support

• Ensure supplies are maintained and replenished as necessary.
• Oversee the management of the coffee bar, including the weekly and monthly procurement of coffee and supplies, as well as maintaining cleanliness and sanitation standards.
• Answer the phones.
• Keep track of attendance.
• In the absence of the Office Manager, I assume all of their responsibilities, excluding HR-

related matters. Duties include managing the calendar, coordinating background checks,

overseeing emergency drills, handling mail, organizing Wintermeister (ski Fridays), and

supporting various other functions.

• Provide care for students who are ill or injured, including communicating with parents,

administering medication as appropriate, and ensuring the sick room is cleaned and sanitized

after use.

• Maintain a clean and organized office environment.
• Coordinate with vendors regarding the copy machine, shredding services, and paper cutter sharpening.

Academic Eats

• Liaison between Academic Eats (lunch program) and Seven Peaks School.
• Organize the lunch ledger for primary and middle school, and pass out lunches to students.
• Coordinate with Academic Eats regarding any missing lunches, errors, or related concerns.
• The process of planning, coordinating, and developing the menu begins in the summer season.

Middle Years Exploration Program

• Procure, organize and create a year’s worth of weekly electives for students.
• Outsourced and in-house options, begin in the spring of the current year for the following year.
• Create the selection form and place students in classes.
• Communicate with families regarding payment arrangements, volunteer opportunities, and related matters.

World Leadership School Logistic Coordinator

• Lead and coordinate the WLS parent meeting during the fall.
• Coordinate with WLS to arrange flights for all three trips, starting in the summer before the school year begins.
• Primary point of contact for parents and WLS regarding logistical arrangements for all three trips.
• Accounting assistant responsible for collecting and communicating financial information.
• Assist with trip preparations, including medical kits, itineraries, flight details, and related arrangements.

Registrar

• Process and maintain records for all incoming and outgoing students.
• Organize cumulative files for the school year.
• Create new cumulative files.
• Send or deliver cumulative files to schools.

Aftercare

• Manage the monthly schedule.
• Maintain regular communication with parents through daily, weekly, or monthly updates tailored to their preferences and needs.
• Send emails to teachers regarding the daily schedule, including updates, changes, punch cards, and logistical information.
• Process payments for punch cards.

Medical

• Ensure the medical cabinet and medical kits are properly stocked; order supplies as needed.
• Manage student and teacher medications.
• Provide medical information to teachers prior to travel.
• Primary point of contact for medical information.

Early Childhood

• Ensure Seven Peaks remains in full compliance with licensing requirements, including those related to classroom environments and instructional staff.
• Maintain and update Early Childhood compliance notebooks as needed, including training records, medical documentation, and drill logs.
• Distribute updated forms and documentation to teaching staff.
• Provide ongoing supper to the Early Childhood Director and teaching staff.

Parent Experience

• Demonstrating a deliberate commitment to building trusting relationships with students and parents.
• Facilitating personal greetings during drop-off and pick-up by knowing the names of all students and their parents/caregivers.
• Sending follow-up communication to parents when students are injured or experiencing health or emotional concerns at school.
• Responding to all emails promptly and making efforts to address inquiries, including seeking additional information when necessary.
• Serve as a professional sounding board for parents, passing along in-person feedback to appropriate constituents, whether positive or negative.
• Engage with families to address their inquiries, provide scheduling assistance, offer emotional support, and respond to any other concerns they may have.

Work Location: In person