Payroll and Human Resources Systems Coordinator (46541)

Job Title:  Payroll and Human Resources Systems Coordinator
Reports to: Manager of Talent Acquisition and HRIS Administration
Location: Seton Catholic Schools
Employment Classification: 12 Month, Non-Exempt

Seton Catholic Schools is the Archdiocese of Milwaukee’s model for K-8 parish schools in Greater Milwaukee. The Seton Family of Catholic Schools serves 3,600 students at our 15 schools in 2025-26, and we plan to grow to over 20 schools serving more than 5,000 students.   The Seton model is built on our Catholic identity and delivers effective governance, best-in-class urban teaching methods, teacher and leader talent development, centralized business operations, and active engagement with families in our neighborhoods.  In our tenth academic year, Seton’s demonstrated performance is truly transforming Catholic education in Milwaukee, with national interest in our unique and highly capable network model for urban parish schools.  Our growth over the next five years will include the addition of new parish schools, enhancement of our Catholic culture, expansion of our academic offerings, recruitment and retention of top talent, and the revitalization of our school facilities.

HR Vision Statement:

Rooted in the mission of Seton Catholic Schools and our commitment to serving others, the HR team cultivates a culture of excellence, collaboration, and compassion, empowering our employees to thrive and reach their God-given potential. The HR Administrative Coordinator upholds the school’s mission and values, working collaboratively to support its educational community.

Job Summary:

The Payroll and Human Resources Systems Coordinator supports the HR function by assisting with administrative tasks related to payroll, benefits, recruiting and HR processes. This role provides support to employees and ensures the efficient operation of HR services.

Key Responsibilities:

• Employee Demographic and Payroll Data
   
  • Ensure the correct setup and management of employee demographic and payroll data in Paycom. 
  • Serve as the primary point of contact for problem resolution regarding employee demographic and payroll data with the vendor.
  • Work in conjunction with Seton’s finance team to ensure that payroll is completed accurately and efficiently.
  • Serve as a Paycom SME for all areas of demographic and payroll data, contracts, employment agreements, and personnel action forms (PAFs), providing training and support to employees, managers, and partners.
  • Elevate to appropriate HR Team member when necessary.
• Actively consider and recommend improvements that can be made in Paycom processes to ensure accuracy and efficiency.
•  New Hire Start-Up and Data Administration
   
  • Pre-Start Requirement Tracking
     
    • Manage the new hire database to ensure the process is moving expeditiously and all requirements are met. 
    • Maintain accurate records and track compliance with background checks and safeguarding requirements. 
  • New Hires and Employee Data Administration
     
    • Assume HR responsibilities from recruiting when a new candidate/new hire is "ready to go" and has completed the new hire checklist, including:
       
      • Hiring in Paycom
      • Moving into Position Seat, if necessary
      • Adding wages
      • Completing payroll profile in Paycom
      • Enter Labor allocation, if necessary
• Recruiting
  • Pre-screen candidates as directed by the Manager.

• Compliance and Audits
  • As directed, issue contracts and letters of employment for continuing employees. Execute stipend agreements, personnel data changes and updates as communicated through PAFs.
  • Maintain accurate and up-to-date employee records, including personnel files and payroll information.
  • Partner with leaders and vendors on workers' compensation and unemployment insurance issues. 
  • Assist in ensuring compliance with applicable laws, regulations and organizational policies related to HR and payroll.
• Complete employment verifications and other HR related documentation as required. 
• Assist in audits and HR accreditation processes to ensure organizational compliance.
• Respond to employee inquiries regarding payroll and HR-related issues in a timely and professional manner.
• Maintain accurate and up-to-date employee records, including personnel files and benefits information.
• Provide general administrative support to the HR team.

Qualifications:

• Associate's degree or equivalent experience in Human Resources, Business, or a related field.
• 1-2 years of experience in HR, payroll, or worker’s compensation administration or related experience.
• Familiarity with HRIS systems (Paycom experience a plus).
• Proficient in MS Office and Google.
• Excellent organizational and communication skills.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Must meet driving and Seton insurance liability coverage requirements.

Working Conditions:

• This position requires physical skills that will allow the employee to work in a typical office setting, such as standing, sitting, talking, and listening on the phone, and moving between offices and buildings. Must be willing and able to travel between campuses as needed. Ability to lift, carry, push, or pull materials weighing up to 10 pounds, with or without reasonable accommodation.

What We Offer:

• Competitive salary and benefits package
• Paid Time Off and Paid Holidays
• Archdiocese of Milwaukee pension program
• 403(b) retirement plan and FSA plan