Experienced Employment & Class Action Legal Assistant

Experienced Employment & Class Action Legal Assistant

Location: Beverly Hills, CA (or applicable office location)

Employment Type: Full-Time

Department: Employment Litigation

About Setareh Law Group

Setareh Law Group is a premier California employment law firm dedicated exclusively to protecting employees' rights. Our attorneys represent clients in complex employment litigation, including wrongful termination, discrimination, harassment, retaliation, wage and hour claims, class actions, and Private Attorneys General Act (PAGA) representative actions.

As our practice continues to grow, we are seeking an experienced Employment & Class Action Legal Assistant to join our litigation team. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, deadline-driven environment while providing exceptional support to attorneys and paralegals.

Position Summary

The Employment & Class Action Legal Assistant provides comprehensive administrative and litigation support to attorneys handling individual employment litigation and complex class action matters. This role is responsible for maintaining case files, coordinating litigation activities, managing calendars, preparing legal documents, communicating with clients, and ensuring cases progress efficiently from intake through resolution.

The ideal candidate has experience supporting California employment litigation and class action cases and is capable of managing multiple priorities while maintaining a high level of professionalism and accuracy.

Essential Duties & Responsibilities

Attorney Support

• Provide daily administrative and litigation support to assigned attorneys.
• Prepare, proofread, revise, and format legal documents and correspondence.
• Draft routine pleadings, notices, declarations, subpoenas, and legal forms.
• Prepare engagement letters and settlement documents.
• Organize attorney files and maintain case status updates.
• Coordinate attorney calendars and litigation schedules.

Case Management

• Open and maintain electronic and physical case files.
• Monitor litigation deadlines and court dates.
• Track statutes of limitation and filing deadlines.
• Update case management software with case activity.
• Ensure files are organized and audit-ready.
• Coordinate file transfers and record retrieval.

Court Filings

• Prepare documents for electronic filing in California state and federal courts.
• Coordinate filing through One Legal, File & ServeXpress, PACER, and other electronic filing systems.
• Prepare proofs of service.
• Coordinate service of process.
• Maintain filing confirmations and court correspondence.

Discovery Support

• Assist attorneys and paralegals with written discovery.
• Prepare discovery shells and templates.
• Organize incoming and outgoing discovery.
• Coordinate document production.
• Maintain discovery indexes and document logs.
• Prepare exhibits for depositions and hearings.

Client Communication

• Serve as a primary point of contact for clients.
• Schedule client meetings, depositions, mediations, and court appearances.
• Request and organize employment records and supporting documentation.
• Maintain professional and timely communication with clients throughout the litigation process.

Class Action & PAGA Support

• Assist with class action litigation and PAGA matters.
• Maintain confidential employee and class member information.
• Organize payroll and personnel records.
• Coordinate communications with class administrators.
• Assist with mediation and settlement preparation.
• Support large-scale document management projects.

Calendar & Scheduling

• Maintain attorney calendars.
• Schedule hearings, depositions, mediations, arbitrations, and meetings.
• Coordinate travel arrangements when necessary.
• Ensure all deadlines are accurately calendared and communicated.

Administrative Responsibilities

• Answer and route telephone calls professionally.
• Manage incoming and outgoing mail.
• Prepare expense reports.
• Order office and litigation supplies.
• Coordinate with vendors, court reporters, interpreters, and process servers.
• Maintain confidentiality of sensitive client information.· Open and maintain electronic and physical case files.
• Monitor litigation deadlines and court dates.
• Track statutes of limitation and filing deadlines.
• Update case management software with case activity.
• Ensure files are organized and audit-ready.
• Coordinate file transfers and record retrieval.

Qualifications

Required

• Minimum of 3 years of California employment litigation experience.
• Experience supporting employment law attorneys.
• Experience with California civil litigation procedures.
• Knowledge of California court filing requirements.
• Excellent organizational and multitasking skills.
• Strong proofreading and document formatting abilities.
• Exceptional written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of professionalism and discretion.

Preferred

• Experience supporting employment class actions and PAGA litigation.
• Experience with trial preparation.
• Bilingual (Spanish) preferred.
• Associate's or Bachelor's degree.
• Legal Assistant Certificate or equivalent experience.

Technical Skills

Candidates should be proficient with:

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Adobe Acrobat Pro
• One Legal
• File & ServeXpress
• PACER
• Electronic case management systems
• Document Management Systems (DMS)
• Microsoft Teams
• Zoom
• DocuSign

Practice Areas

Experience supporting matters involving:

• Wrongful Termination
• Employment Discrimination
• Harassment
• Retaliation
• Wage & Hour Litigation
• PAGA Representative Actions
• Employment Class Actions
• FEHA Claims
• Whistleblower Claims
• Meal and Rest Break Violations
• Overtime Claims
• Failure to Accommodate
• Interactive Process Claims
• FMLA/CFRA

Core Competencies

Successful candidates will demonstrate:

• Outstanding organizational skills
• Strong attention to detail
• Excellent written communication
• Effective verbal communication
• Ability to prioritize competing deadlines
• Professional judgment and discretion
• Exceptional client service
• Initiative and accountability
• Teamwork and collaboration
• Strong time management

Performance Expectations (KPIs)

Performance will be evaluated based on:

• Timeliness and accuracy of document preparation
• Court filing accuracy and deadline compliance
• Calendar management and scheduling accuracy
• Attorney responsiveness and support
• Client communication and follow-up
• Case file organization
• Discovery support turnaround times
• Productivity and task completion
• Quality control and proofreading
• Team collaboration and reliability

What We Offer

• Competitive compensation based on experience
• Medical, Dental, and Vision Insurance
• 401(k) with employer contributions (if applicable)
• Paid Time Off (PTO)
• Paid Holidays
• Opportunities for professional growth and advancement
• Continuing education and training
• Collaborative, team-oriented work environment
• The opportunity to make a meaningful impact advocating for California employees

Why Join Setareh Law Group?

At Setareh Law Group, we are committed to excellence in employment law and to creating a workplace where talented professionals can thrive. As an Employment & Class Action Legal Assistant, you'll play a critical role in supporting attorneys who advocate for employees across California while working alongside a collaborative team dedicated to achieving exceptional results.

If you are an experienced legal assistant looking to grow your career in employment litigation and class action law, we encourage you to apply.