Administrative Assistant (Part Time)

POSITION DESCRIPTION 

An Administrative Assistant at SET Environmental is responsible for: 

• Providing day-to-day support for the office staff and operations personnel 
• Enter daily timesheet hours for operations personnel 
• Ensure hours and tickets balance with hours on billing sheets 
• Managing internal and external correspondence through e-mail and phone calls 
• Filing both hard and electronic copies of appropriate documents and correspondence 
• Supporting staff with copies, scanned materials, mail, etc.  
• Supporting staff with appointment setting and travel arrangements  
• Supporting requests to gather and prepare marketing materials  
• Preparing training documentation for instructors and clients 
• Ensuring training facility locations, both on-site and off-site, are prepared for class instruction 
• Monitoring and managing employee training completion status and documentation 
• Supporting business development efforts 
• Reconciliation of weekly expense reports 
• Maintaining common areas appropriate for clients and staff 
• Maintaining office supplies and refreshments 
• Other miscellaneous duties as assigned 

POSITION REQUIREMENTS 

• High School Diploma  
• 1-year experience in general office  
• Competent computer skills (Microsoft Word, Excel, Outlook and PowerPoint) 
• Excellent verbal and written communication skills 
• Excellent attention to detail and accuracy 
• Proven self-starter, highly motivated, sets aggressive goals 
• Able to multi-task, work independently and operate in a fast-paced environment 
• Occasional weekend work may be required