Accounts Payable Clerk – Restoration Company (Fire & Water Damage Mitigation & Repairs)

Job Title: Accounts Payable Clerk
Department: Accounting/Finance
Reports To: Controller or Accounting Manager
Location: Columbus, GA

Position Overview

The Accounts Payable Clerk is responsible for managing the company's vendor invoices and payments, ensuring accuracy, timeliness, and compliance with company policies. This role plays a vital part in supporting the financial health of the restoration company by maintaining organized records, resolving discrepancies, and facilitating smooth payment processes. The position requires attention to detail, organizational skills, and an ability to work in a fast-paced environment where construction and mitigation projects demand timely financial support.

Key Responsibilities

• Review, code, and process vendor invoices related to construction, mitigation, and restoration projects.

• Match invoices with purchase orders, work orders, and receipts to ensure accuracy.

• Enter invoices and payment transactions into the accounting system.

• Verify vendor accounts by reconciling monthly statements and resolving discrepancies.

• Prepare and process check runs, electronic payments, and expense reimbursements.

• Assist project managers and operations staff with vendor payment inquiries and job-related expenses.

• Maintain organized records of accounts payable transactions for auditing and compliance purposes.

• Ensure adherence to company policies, contract terms, and insurance carrier billing requirements.

• Communicate effectively with vendors to resolve billing issues or payment delays.

• Assist with month-end closing, accruals, and reporting requirements.

• Support other accounting functions as needed.

Qualifications

• High school diploma or equivalent required; Associate degree in Accounting, Finance, or related field preferred.

• Minimum of 2 years of accounts payable or bookkeeping experience, preferably in construction or restoration industries.

• Familiarity with job costing, purchase orders, and construction billing preferred.

• Proficiency in Quickbooks accounting software

• Strong organizational and time management skills with the ability to meet deadlines.

• Excellent attention to detail and problem-solving abilities.

• Strong interpersonal and communication skills for effective vendor and internal team interactions.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Working Conditions

• Office-based role with standard business hours.

• May require occasional overtime during month-end or project billing cycles.

• Collaborative environment with interaction across accounting, project management, and operations teams.

Benefits

PTO, Company participates in Health Insurance, Voluntary Dental and Vision

All candidates must successfully complete a background and drug screening.  All candidates must have a valid drivers license and clean Motor Vehicle Record.