What are the responsibilities and job description for the Executive Assistant & Operations Coordinator position at SERHANT.?
About Us
The Adamo Group is a family owned luxury real estate team affiliated with SERHANT., serving clients throughout Northern New Jersey and the greater Tri-State area. Built on exceptional client service, elevated marketing, and local expertise, we are passionate about delivering an outstanding experience for both our clients and agents.
We're looking for a highly organized, proactive, and detail-oriented Executive Assistant & Operations Coordinator to support our Founding Partners and play an integral role in the day-to-day success of our business.
This is a dynamic position for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping people, projects, and operations running seamlessly. You'll work directly with leadership while supporting our agents, clients, listings, events, and daily operations. You'll play an important role in protecting and maintaining The Adamo Group's brand standards by ensuring professionalism, and attention to detail across client facing materials, marketing, listings and events.
What You'll Do
Executive Support
- Manage the Founding Partners' calendars, appointments, and daily schedules.
- Coordinate weekly leadership and team meetings, including agendas and meeting preparation.
- Assist leadership with administrative tasks, special projects, and day-to-day business operations.
Listing & Operations Coordination
- Assist in coordinating listings from signed agreement through market launch.
- Tour new listings prior to going live to become familiar with each property.
- Review MLS drafts, listing details, and photography to ensure accuracy and quality.
- Schedule photography, videography, floor plans, and other listing services.
- Coordinate inspections and communicate scheduling with homeowners and vendors.
- Schedule installation and removal of for-sale signs and lockboxes while maintaining inventory.
- Assist with listing timelines to ensure every property launches smoothly.
Events & Team Support
- Coordinate team meetings, training sessions, client events, networking events, broker opens, and company events.
- Assist with event logistics, vendor coordination, invitations, and event setup.
- Support agents with operational needs and day-to-day administrative requests.
Office & Administrative Support
- Maintain a professional, organized, and client-ready office environment.
- Monitor and restock office and kitchen supplies.
- Deliver and pick up important documents, commission checks, and municipal applications as needed.
- Assist with general administrative responsibilities that support the team's daily operations.
What We're Looking For
- Exceptional organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Strong time management with the ability to manage multiple priorities.
- A proactive, resourceful, and solutions-oriented mindset.
- Professional, positive, and team-focused attitude.
- Ability to work independently while supporting multiple stakeholders.
- Real estate experience is a plus but not required.
Requirements
- Valid driver's license and reliable personal vehicle.
- Willingness to travel locally for property visits, inspections, appointments, and document delivery.
- Proficiency with Google Workspace and Microsoft Office.
Compensation
- Full-time, salaried position
- Compensation is competitive and will be based on experience and qualifications
Why Join The Adamo Group?
At The Adamo Group, you'll be part of a collaborative, high-performing luxury real estate team where no two days are the same. You'll work alongside experienced industry leaders, gain exposure to every aspect of the business, and have the opportunity to make a meaningful impact on the success of our team and the clients we serve.
If you're someone who enjoys staying organized, solving problems, and supporting a growing business, we'd love to hear from you.