Construction Contract Administrator

Serfass Construction has been building in the Lehigh Valley and beyond for over 75 years. Since its inception in 1948, Serfass has evolved into one of the largest commercial construction, design, and development firms in the Mid-Atlantic region. Serfass Construction has completed thousands of successful projects totaling over a billion dollars in placed construction.

Job Summary: In this multi-faceted role, the Contract Administrator will be responsible for all phases of subcontract administration, including subcontract package preparation, document management as well as providing administrative support. CA must have the ability to coordinate multiple complex projects simultaneously, effectively manage priorities, meet project and departmental deadlines, and deliver results in a fast-paced environment while working productively independently and as part of a team.

Job Responsibilities: Including but not limited to

• Enters and maintains all agreements in Sage 300: subcontracts, PO’s, change orders, and various Pre-Construction and agreements.
• Sends finalized agreements and change orders and monitors status until fully executed by all parties.
• Processes invoices per project, must verify each invoice and payment application for accuracy and adherence to contract. CA will code and provide first tier authorization in Sage.
• Assist in the collection of all closeout documents including: insurance, warranty, QA/QC documents, final change orders, etc., in accordance with project-specific contract specifications.
• Prepare and track execution of contract change management documents: change order requests, owner change orders, and commitment change orders.
• Maintain and organize project-specific documents in shared files on the local drive and Autodesk to include but not limited to: change management, certificates of insurance, executed agreements, and closeout documents.
• Maintain logs and records tracking potential change orders, change orders, and budgets.
• Maintain Sage 300 to include but not limited to: change management, project-specific vendor database, project contacts, RFI, submittal, and meeting minutes.
• Assist Finance Director with monthly Owner AIA by keeping excel project files current.
• General administrative duties to assist Office Manager and management as needed.

Requirements

• Experience in contracts, negotiations, and/or accounting functions.
• Very strong oral and written communication skills, including the ability to communicate professionally, effectively and persuasively to internal and external recipients.
• Ability to proactively and efficiently function within the confines of the day-to-day operations utilizing defined policies and procedures.
• Familiarity with construction contract terminology, terms and conditions (i.e. retainage, change orders, warranties, schedule of values, etc.).
• Computer proficiency with MS Office Programs, typing, and internet browsing.

Computer Programs: Microsoft Office Suite, Sage 300 Construction and Autodesk/Plangrid, Bluebeam

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Allentown, PA 18104: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Contract management: 3 years (Preferred)

Work Location: In person

Salary : $60,000 - $80,000