Administrative Assistant (Receptionist)

Job Overview

We are seeking a dynamic and organized Administrative Assistant (Receptionist) to join our team! This vital role ensures the smooth operation of our front desk and administrative functions, providing exceptional customer service and supporting daily office activities. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills to create a welcoming environment for clients, visitors, and team members alike. Your proactive approach will help maintain efficient office workflows, manage schedules, and support various administrative tasks with enthusiasm and professionalism.

Serenity C & C, Inc. is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent college graduates are encouraged to apply.

Duties & Responsibilities:

Greeting Clients and Visitors

Operating multi line phone system including transferring calls and forwarding voicemails

Scheduling and confirming appointments

Maintain firm conference room schedule and calendar

Assist attorneys and staff with office administrative tasks

Scanning and distributing incoming mail and deliveries daily

Mailing documents via USPS, USPS Certified, UPS, and FedEx

Assist with overflow projects including time entry, typing, formatting and researching

Keeping reception area clean, organized and presentable for guests

Assist with maintaining office supply inventory and replenishing office supplies

Other projects and tasks as assigned

Qualifications

• Proven experience in office administration, clerical work, or reception roles within a professional environment.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with productivity software.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
• Exceptional phone etiquette skills with experience managing multi-line phone systems and providing customer support.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Knowledge of QuickBooks for bookkeeping tasks is preferred but not required; training can be provided if necessary.
• Previous experience in medical or dental receptionist roles is a plus, along with personal assistant or calendar management experience.

Join us in creating an energetic workplace where your organizational talents shine! We value proactive individuals who thrive on supporting teams through effective communication and seamless administrative operations. This paid position offers an exciting opportunity to develop your skills while contributing to a vibrant office environment!

Pay: $22.00 - $27.00 per hour

Benefits:

• Dental insurance
• Flexible schedule

Work Location: In person

Salary : $22 - $27