What are the responsibilities and job description for the Director of Gift Documentation position at Senior Vice Pres Advancement?
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Job Description
Reporting to the Senior Director of Donor Relations and Prospect Development the Director of Gift Documentation acts as the university’s central resource for donor gift documentation and collaborates closely with gift officers, Advancement Services, University counsel, Virginia Tech Foundation counsel, and financial offices to facilitate the documentation, creation of, and management of endowments, current-use funds, and related amendments. The Director is responsible for understanding and adhering to policy while making recommendations for policy updates, as needed. In addition, the Director will ensure alignment with legal and operational guidelines. This position will work to streamline processes, provide individual and group trainings, create and maintain resource materials, and create executive briefings in support of gift documentation workflows. This role requires a balance between personalized donor interactions, strong collaboration skills, and meticulous process management to ensure both a positive donor experience while ensuring a lasting institutional legacy. The Director will play a pivotal role in donor engagement, crafting timely documentation that honors both donor intent and Virginia Tech’s strategic vision.
Required Qualifications
- Master’s degree or Bachelor’s degree with extensive experience in compliance, strategic communications, writing, editing, or donor relations.
- Ability to interact and build positive relationships with internal and external constituents.
- Strong analytical skills and ability to solve problems.
- Demonstrated experience drafting, editing, and reviewing formal documents, preferably legal or financial in nature.
- Proficiency using Microsoft Word (including advanced formatting and merges), Excel (sorting, data comparison), and PowerPoint.
- Proven success interpreting and applying policies or legal guidance in a compliance-oriented environment.
- Documented ability to manage complex projects in a fast-paced organization with multiple stakeholders and to communicate complex information in a clear and concise manner.
- Experience managing sensitive and confidential donor or financial information with discretion.
Preferred Qualifications
- Familiarity with legal agreements and higher education gift documentation.
- Working knowledge of IRS regulations related to charitable giving, and CASE.
- Demonstrated experience using fundraising CRM software (e.g., Blackbaud or similar platforms).
Pay Band
N/A
Overtime Status
Exempt: Not eligible for overtime
Appointment Type
Regular
Salary Information
$75,000 - $85,000
Hours per week
40 hours per week
Review Date
December 16th, 2025
Additional Information
Unable to Sponsor Work Visas.
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Advancement HR at advhr@vt.edu during regular business hours at least 10 business days prior to the event.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
Salary : $75,000 - $85,000
