Executive Assistant

Position Title: Executive Assistant – Property Management

Location: Richmond, VA

Position Status: Direct Hire

Pay: $90,000-$130,000

Job Description:

Our client is looking for an Executive Assistant, specializing in property management, to support the CEO’s office. Reporting to the Manager of the Office of the CEO, the Executive Assistant will assist in facilitating the day-to-day operations of our client’s CEO and founder, while utilizing their expertise in property management to serve as the point of contact for various projects. This person must be professional in nature, exercise sound judgement, maintain confidentiality, and operate at a high level with strong attention to detail in fast-moving and ambiguous situations. Additionally, the ideal candidate will be a team-player who functions best in collaborative environments and is willing to be flexible, especially regarding the use of their strong foreign language skills on business travel.

Job Responsibilities:

• Facilitate the logistics of the CEO’s day-to-day responsibilities through management of his calendar and inbox, planning of business travel, ensuring preparedness for meetings, and assisting in any additional personal or business-related requests.
• Track and record requests for meetings from internal and external contacts and ensure that all meetings scheduled are high priority in nature.
• Correspond with members of the company’s executive team, in addition to other external contacts, on the CEO’s behalf.
• Determine and execute meeting logistics, including coordinating technology setup, planning catered meals, and distributing meeting materials to relevant parties well ahead of time.
• Serving as the point of contact for projects, the Property Management Specialist will schedule routine maintenance from vendors, plan how they will gain access, and assess whether the service provided is sufficient at the given price point
• Working with the Bookkeeping Specialist, ensure that vendors are paid in a timely manner following service
• Assist in sourcing and vetting vendors for certain projects, as assigned by the CEO
• Complete any additional special projects assigned by our client’s CEO, and provide support when needed, sometimes outside of regular business hours

Job Requirements:

• Bachelor’s degree
• Experience in property management, project management, office management, facilities, or a related field
• Multilingual – French and/or German fluency preferred
• Proven track record of success in fast-paced professional environments, and high-level performance while juggling numerous tasks and priorities
• Strong organizational skills and attention to detail
• Team player who functions well in a collaborative environment
• Excellent written and verbal communication skills
• Comfortable using Microsoft Outlook and Suite

About Seneca Resources:

Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, Florida, and Texas that service clients throughout the United States. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

Job Type: Full-time

Pay: $90,000.00 - $130,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Washington, DC: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Microsoft Excel: 3 years (Preferred)
• Microsoft Powerpoint: 3 years (Preferred)
• Property management: 2 years (Required)

Work Location: One location