What are the responsibilities and job description for the Manager, Payroll Operations position at Seminole State College of Florida?
Responsibilities
The Manager, Payroll Operations manages the College's in-house time and pay services to ensure accurate time reporting and payroll for faculty and staff. Prepares and calculates monthly full-time payrolls. Partners with Human Resources, Finance, and Accounting Departments with payroll-related issues and information. Supervises staff.
Essential Functions
The College anticipates that the position incumbent must be available throughout the workday and, on some occasions, after regular work hours. Therefore, as a condition of employment, the incumbent is expected to carry a personal cell phone and is required to provide their current cell phone number to the office of Human Resources and to their immediate supervisor.
This position is not eligible for Veteran’s Preference.
Pay Benefits And Work Schedule
We offer competitive pay with a beginning salary of $50,448 commensurate with education and experience exceed the required qualifications, plus an attractive including:
Finalists and individuals recommended for employment at Seminole State College must reside in the State of Floridaat the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.
How To Apply
Applicants must complete the entire online application and include work history even if attaching a resume.
Required
REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to the closing date):
Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.
Other Information
VETERANS' PREFERENCE
Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws.
To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.
Holders Of Degrees From Institutions Outside The Usa
Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.
This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.
The Manager, Payroll Operations manages the College's in-house time and pay services to ensure accurate time reporting and payroll for faculty and staff. Prepares and calculates monthly full-time payrolls. Partners with Human Resources, Finance, and Accounting Departments with payroll-related issues and information. Supervises staff.
Essential Functions
- Coordinates the preparation and processing of the full-time, part-time, adjunct, and student payrolls in compliance with college policies and procedures and federal and state requirements.
- Assists with resolution of payroll discrepancies.
- Maintains records and serves as primary contact person for college employees, supervisors, and other staff concerning salary, taxes, benefits, voluntary and involuntary deductions.
- Reconciles each payroll and submits the federal tax deposit payments and validates and initiates insurance and retirement benefit premium payments.
- Reconciles monthly payroll liability and accounts receivable accounts to ensure accurate subsystem integration.
- Provides functional assistance and user information to payroll staff and department timekeepers for the Time and Labor and Payroll Modules in PeopleSoft.
- Supervises payroll staff including mentoring, coaching, scheduling work, training, development, and performance evaluation.
- Prepares, updates, communicates, and trains staff on payroll user procedure guides and documents business processes.
- Assists with system testing and issue resolution for Time and Labor and Payroll modules and interfaces to the financial system.
- Assists with 941 Quarterly Tax Returns, W-2 year-end reporting, and State Quarterly Re-employments.
- Prepares and finalizes fiscal year-end closeout, payroll-related reports, and reconciliations in coordination with finance team.
- Oversees and may conduct time and labor training for college staff.
- Performs other duties as may be required or assigned.
- Bachelor's degree in accounting, finance, or related field from a regionally or nationally accredited institution.
- Three years of experience in processing and maintaining HCM/Payroll systems, preferably in an educational or governmental environment.
- Two years of supervisory or lead experience.
- Progressively responsible professional experience in a college or governmental payroll environment.
- Experience using Oracle PeopleSoft HCM System modules
- Extensive knowledge of applicable federal, state, and local laws/rules, including Fair Labor Standards Act (FLSA) pertaining to payroll.
- Knowledge of accounting principles and practices related to payroll.
- Excellent verbal, written, presentation and interpersonal communication skills.
- Excellent Microsoft Office 365 skills (Outlook, Word, Excel, PowerPoint) and ability to become proficient in videoconferencing applications, including Teams/Zoom.
- Knowledge or an ability to interpret College policies and procedures.
- Ability to supervise and motivate others to achieve objectives.
- Strong analytical, process orientation, and critical thinking skills and attention to detail, including the ability to deal with ambiguity, and resolve complex problems.
- Ability to effectively plan work activities, schedules, priorities, utilization of resources, and manage projects.
- Ability to meet deadlines and work in a fast-paced multi-priority environment.
- Ability to treat confidential information with sensitivity.
- Ability to maintain complex records, assemble and organize data, and produce reports.
- Ability to exhibit a professional, courteous demeanor and interact effectively with faculty and staff.
- Committed to working in a multicultural environment.
- Works inside in an office environment.
- Acceptable hearing and eyesight with or without corrections.
- Extended periods of sitting, viewing a computer screen, and typing on a computer keyboard.
- May travel to other campuses and county destinations.
The College anticipates that the position incumbent must be available throughout the workday and, on some occasions, after regular work hours. Therefore, as a condition of employment, the incumbent is expected to carry a personal cell phone and is required to provide their current cell phone number to the office of Human Resources and to their immediate supervisor.
This position is not eligible for Veteran’s Preference.
Pay Benefits And Work Schedule
We offer competitive pay with a beginning salary of $50,448 commensurate with education and experience exceed the required qualifications, plus an attractive including:
- Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks)
- A variety of paid health, dental, and life insurance coverages
- Wellness incentives and free gym membership at the Raider Fitness Center
- FRS retirement and other options
- Professional Development and Paid Tuition
- Free on campus parking, Lynx bus service
Finalists and individuals recommended for employment at Seminole State College must reside in the State of Floridaat the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.
How To Apply
Applicants must complete the entire online application and include work history even if attaching a resume.
Required
REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to the closing date):
- Resume
- Cover Letter
- Transcripts showing the date of degree conferral; this applies to Seminole State College employees as well as external candidates (unofficial copies accepted for application purposes). Please note: Official Transcripts are REQUIRED upon hire.
- Letters of recommendation are strongly encouraged.
- From the , scroll to the bottom and click on Employment
- Click on Complete or Review an Existing Application
- Select either Sign In with existing username and password or New User to create an account
- Click on My Job Applications to view applied jobs, resumes and attachments
- Click on the under My Cover Letters and Attachments to attach documents.
Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.
Other Information
VETERANS' PREFERENCE
Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws.
To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.
Holders Of Degrees From Institutions Outside The Usa
Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.
This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.
Salary : $50,448