What are the responsibilities and job description for the Administrative Program Support Specialist position at Seminole State College of Florida?
Responsibilities
DESCRIPTION:
The Administrative Program Support Specialist provides a variety of clerical and administrative support services.
Essential Functions
Pay Benefits And Work Schedule
$17.02 hourly up to 26 hours per week.
Conditions of Employment
Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.
How To Apply
Applicants must complete the entire online application and include work history even if attaching a resume.
Required
REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to the closing date):
Equal Employment Opportunity
Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.
Other Information
VETERANS' PREFERENCE:
Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws.
To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.
Holders Of Degrees From Institutions Outside The Usa
Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.
This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.
DESCRIPTION:
The Administrative Program Support Specialist provides a variety of clerical and administrative support services.
Essential Functions
- Answers telephone and facilitates communication flow of external and internal print and electronic messages and mail for the department with all clients. Serves as liaison among faculty, general public, community agencies, and administration.
- Types, revises, proofs, and prints letters, memos, reports, and other documents.
- Creates, distributes and maintains comprehensive database of articles of all college news stories from print and electronic media.
- Assists with the creation and maintenance of mailing list databases for college and community events.
- Maintains the Director's and/or unit’s calendar.
- Manages employee attendance, leave and payroll records for accurate preparation and submission of monthly reports.
- Makes travel and lodging arrangements as necessary.
- Oversees budgets by performing financial analysis, tracking expenditures, resolving payment problems with vendors, maintaining extensive database and hard copy documentation of all budget records, and making recommendations to ensure best use of budget and resources.
- Manages inventory control of office supplies and promotional items for college and community events. Processes purchase orders.
- Maintains office equipment; aids staff in use of office computers and related software.
- Supports staff in use of current application software for room reservations and meeting coordination. Takes minutes of committee meetings as requested.
- Performs all site and position specific responsibilities as assigned.
- Graduation from an accredited high school or possession of an acceptable equivalency diploma.
- One year of administrative or clerical support experience.
- Associate degree in Office Systems Technology or similar curriculum preferred.
- Experience using a personal computer and related word processing, spreadsheet and database software.
- Knowledge of and ability to interpret College policies and procedures.
- Ability to understand the organization and programs of the College.
- Ability to operate data entry and word processing equipment and a microcomputer.
- Ability to understand both oral and written instructions.
- Excellent verbal, written and interpersonal communication skills.
- Public relations skills.
- Ability to take initiative and work independently.
- Ability to organize and meet deadlines.
- Ability to exhibit a professional, courteous demeanor.
- Committed to working in a multicultural environment.
- Works inside in an office environment.
- Works flexible hours, including evenings and weekends.
Pay Benefits And Work Schedule
$17.02 hourly up to 26 hours per week.
Conditions of Employment
Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.
How To Apply
Applicants must complete the entire online application and include work history even if attaching a resume.
Required
REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application prior to the closing date):
- Resume
- Cover Letter
- Letters of recommendation are strongly encouraged.
- From the , scroll to the bottom and click on Employment
- Click on Complete or Review an Existing Application
- Select either Sign In with existing username and password or New User to create an account
- Click on My Job Applications to view applied jobs, resumes and attachments
- Click on the under My Cover Letters and Attachments to attach documents.
Equal Employment Opportunity
Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.
Other Information
VETERANS' PREFERENCE:
Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws.
To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.
Holders Of Degrees From Institutions Outside The Usa
Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.
This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.
Salary : $17