What are the responsibilities and job description for the Part Time Administrative Assistant position at Selling Southern Colorado by the Jami Baker Orr Team with Keller Williams Performance Realty?
Company Overview
Selling Southern Colorado powered by the Jami Baker Orr Team with Keller Williams Performance Realty is composed of dedicated, driven, and responsible real estate agents committed to making real estate transactions seamless. Supported by a team of administrative professionals, we have the resources to efficiently manage deals and ensure complete satisfaction. We are passionate about expanding our reach and helping clients find happiness with their homes in our community and beyond.
Job Overview
We are seeking a motivated Part Time Administrative Assistant to join our dynamic team. This energetic role offers an excellent opportunity to support daily office operations, manage client interactions, and ensure smooth administrative workflows. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive attitude to help us deliver exceptional service and maintain efficient office management.
Position Summary
This position is the first point of contact for the office, responsible for greeting clients and visitors, answering and directing incoming calls, and maintaining a professional, organized front desk. Alongside the agent, this person supports the lead process, under-contract-to-closing tasks, and marketing efforts as needed. This person is also responsible for upkeep on records, communication with the agent and clients, and general office administration.
Job Interactions and Interface
This role interacts with internal staff, internal agents, and office administration. Externally this position interacts with: under contract clients, outside agents, appraisers, inspectors, contractors, lenders and any other communication in relation to the position.
Duties
- Manage the front desk and be the first point of contact for all
- Work with agents on changes and improvements to the systems and ways to sync up processes between them and the administration team.
- Assist in maintaining organization of the office
- Assisting in other general office duties when applicable.
- Answer incoming calls to the office. Make outgoing calls to clients/leads as needed
- Process incoming buyer and seller leads, assess their needs, enter them in the CRM and relay to the agent for further communication
- Database lead management
- Assist with coordination, planning, promoting and implementation of all Marketing related tasks such as client events, sponsored community events, etc.
- Order Office supplies and replenish office items
- Assist agents and Listing Specialist with listing properties in the MLS systems and ShowingTime Reports
- Regular follow-up calls to past clients
- Managing emails, spreadsheets, reports and systems alongside the administrative team
- Main point of contact for all leads and agent inquiries on leads
- Participate in social media engagement
- Manage the Review process by tracking, sending Thank you Cards, responding to reviews and updating in CRM
- Work with agents on changes and improvements to the systems and ways to sync up processes between them and the administration team.
- Assist in maintaining organization of the office
- Assisting in other general office duties when applicable.
Qualifications
- Strong phone/email etiquette and communication skills
- Have the ability to connect with a wide variety of personalities
- Must be attentive, detail oriented, and have the ability to multitask
- Able to work in a fast paced environment and enjoy the challenges of the industry
- Be a team player that can work well independently as well as with other staff members
- Ability and willingness to work with AI programs
- Real Estate experience not required
Join our team as a Part Time Administrative Assistant if you’re eager to contribute your expertise in a supportive environment that values professionalism and efficiency. This paid position offers an engaging work setting where your skills will directly impact the quality of office success. This position is ideal for someone interested in Real Estate with opportunity for Full Time or internship to become a licensed real estate agent.
Pay: $15.00 - $17.00 per hour
Benefits:
- Opportunities for advancement
- Referral program
Application Question(s):
- What is your experience level with AI? (None, Beginner, Intermediate, Advanced)
Education:
- High school or equivalent (Required)
License/Certification:
- Real Estate License (Preferred)
Work Location: In person
Salary : $15 - $17