Construction & Commercial Property Operations Manager

Position Summary

The Construction & Commercial Property Operations Manager serves as the central administrative and logistical hub for our Delaware-based commercial rental real estate portfolio and our commercial construction operations. This is a strictly operational position that does not handle bookkeeping, invoicing, or payroll. Instead, the role focuses entirely on contract compliance, commercial tenant relations, vendor coordination, and office efficiency. The ideal candidate is an exceptionally organized coordinator who protects the company from multi-state liability, manages rental logistics, and maintains seamless communication between field crews, tenants, and ownership.

Key Responsibilities

1. Delaware Commercial Property Coordination

• Tenant & Landlord Relations: Act as the primary point of contact for Delaware commercial tenants; receive, log, and dispatch routine and emergency maintenance requests to technicians or third-party contractors.

• Lease & Operations Administration: Coordinate onboarding paperwork for new commercial tenants, track critical lease execution and renewal dates, and document property move-out conditions.

• Local Compliance: Ensure all properties maintain valid municipal occupancy permits, coordinate regular commercial building inspections, and ensure strict alignment with Delaware landlord-tenant codes.

2. Construction Project Administration

• Contract Compliance: Maintain precise digital and physical project files for commercial jobs spanning a three-state region, including subcontractor agreements and change orders.

• Multi-State Risk Mitigation: Request, verify, and track Certificates of Insurance (COIs) and lien waivers from out-of-state subcontractors and suppliers to eliminate company liability.

• Permitting & Project Closeouts: Coordinate the submittal, tracking, and pickup of local building permits across varying state municipalities, and assemble final project closeout manuals and warranties for clients.

3. Platform Management & Daily Operations

• Workspace Optimization: Lead the evaluation and migration of our operational workflows from Asana to a more robust, visual platform (e.g., monday.com or Airtable, etc.) to better track assets and project stages.

• Office Efficiency: Direct general office workflows, manage incoming mail, order office/job site supplies, and maintain central file integrity.

• Notary Services: Maintain or obtain a Delaware Notary Public commission to authenticate legal contracts, commercial leases, and lien releases.

Qualifications & Experience

• Experience: 3 to 5 years of office management, project coordination, or property operations experience. Experience in commercial construction and commercial real estate leasing is highly preferred.

• Software Proficiency: Experience or strong willingness to lead a software migration from Asana to an operational platform like monday.com or Airtable, etc. High proficiency in Microsoft Office Suite.

• Industry Knowledge: Practical understanding of construction workflows, lien tracking, multi-state insurance compliance, and commercial property administration.

How to Apply: Please submit your résumé highlighting your experience, organizational skills, problem-solving abilities, and experience supporting business operations.