Facility Security Officer/Office Manager

Sellers & Associates, LLC (S&A) is a Veteran Owned Small Business (VOSB) that provides effective and affordable Programmatic and Engineering Support Services and Solutions to our Government and Commercial Clients. We work directly with our clients taking the time to understand their culture and requirements designing a custom solution tailored to meet their unique needs at an affordable price without sacrificing quality. Our specialties include Program/Engineering Management, Training/Training Technology, Technology/Product Development Strategy and Analysis, Project Management (Cost, Schedule, Scope & Quality), and Strategic Planning applied within our clients' unique domains and context.

We have Medical, Dental, Vision, 401k with company match. Long/Short Term Disability and Life Insurance. 25 days of PTO per year. Employees may choose to work or take PTO on Federal Holidays (pending contract requirements). We also offer a TRICARE Supplement Insurance Package as well as Tuition Reimbursement up to $5,250 per year for areas of study relevant to employee position responsibilities and opportunities for professional growth.

Job Title / Labor Category Title

Facility Security Officer/Office Manager

Location

Chesapeake, VA - Chesapeake, VA 23320 US (Primary)

Security Clearance Requirements

Secret

Job Description

We are seeking a Facility Security Officer / Office Manager to join our team in Chesapeake, VA. This individual will be responsible for administering the industrial security program and S&A and handle the administrative tasks associated with Office Management. As FSO, this individual will be responsible for all areas of industrial security to include processing and maintaining clearances, submitting visit requests, handle badging, and ensure all tasks associated with maintaining the Facility Clearance are completed on time. Additionally, the FSO will serve as S&A's Office Manager at the Chesapeake office and will be responsible for greeting visitors and ensuring they are appropriately badged, making sure the office equipment is operating appropriately, ensuring office supplies are in stock, and processing or coordinating various types of employee paperwork. This individual will also be responsible for assisting with basic project coordination activities, systems and tools configuration and maintenance-ensuring user access and permissions are appropriately assigned, database/system fields are up to date and accurate, and troubleshoot basic user issues. The ideal candidate will be curious, eager to learn, and comfortable conducting basic system configuration activities.

Facility Security Officer

• Serve as Liaison with Defense Security Service for the maintenance of a Facility Security Clearance (FCL)
• Service and monitor personnel security clearances for all S&A employees
• Interface directly with Division/Program Managers to address security items specific to each program/contract
• Adhere to and enforce all Facility Security Clearance regulations, including the National Industrial Security Program Operating Manual (NISPOM) and other government policies
• Establish and maintain a Facility and Personnel Security Training Program for other Key Management Personnel (KMP) and all employees
• Perform access control responsibilities including managing badges, access cards and visit requests
• Performs other functions & duties as needed (such as, but not limited to: recruiting, office management, program support, etc.)

Office Management

• Responsible for greeting and logging all guests and visitors to the office.  
• Responsible for daily mail pickup & distribution, and shipping.  
• Order supplies and stock the public areas in the office as needed: conference rooms, kitchen area, printers, office supplies, etc.  
• Maintain employee contact lists.  
• Create visitor badges for all visitors to the office, maintain visitor log.  
• Assist with processing employee paperwork related to security, training, and/or other requirements. 
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records. 
• Assist with internal systems and tools maintenance and management, including basic troubleshooting with users.
• Coordinate basic bid and proposal generation activities such as schedule maintenance, document management, and requirements tracing. 
• May compile, store, and retrieve managerial data. 
• May assist in employee onboarding through the scheduling of appointments for equipment pickup and introduction to the office space for new employees.  
• Perform other functions and duties as needed

Job Requirements

• Minimum 3 years of experience as Security Specialist, AFSO, or FSO at a company with a facility clearance granted by DCSA
• Active Secret clearance with the ability to get a Top Secret clearance

• Strong knowledge of security practices with emphasis on personnel, physical and/or industrial security
• Excellent written and verbal communication skills needed to coordinate with corporate functional staff and senior leadership team and external customers and agencies
• Strong analytical, problem solving and organization skills
• Ability to perform multiple tasks at one time
• Ability to understand and follow oral and written directions
• Ability to prioritize and re-prioritize tasks
• Detail oriented professional able to maintain a high level of accuracy
• Able to work independently or in a team situation
• Proficiency with Microsoft products (Advanced Excel and PowerPoint)
• Ability to communicate, perform, and react well under pressure or ambiguity. 
• Self-starter, able to operate independently. 
• Ability to anticipate and respond to the needs of others before they arise, in addition to being able to react well to the needs of others once they do arise.  
• Strong attention to detail.  

Required Knowledge, Skills, & Abilities (KSAs)

Travel %

0 - 10%

Sellers and Associates, LLC is an E-Verify company and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.