Construction Operations Support

Selective Construction LLC
Construction | Milling | Sweeping
Kissimmee/Orlando, FL Area
Part-time | Hybrid

Job Summary

Selective Construction is seeking a highly organized and proactive Business Coordinator to support our growing construction operations.

This position will assist with a combination of office administration, project coordination, compliance support, payroll/billing assistance, and day-to-day operational tasks that help keep the business running efficiently.

This is an excellent opportunity for someone with prior construction office or project support experience who is comfortable wearing multiple hats in a fast-paced environment.

Key Responsibilities

Responsibilities may include, but are not limited to:

• Coordinate daily office operations and provide administrative support to leadership and field teams
• Manage project files, contracts, certificates of insurance (COIs), permits, Notices to Owner (NTOs), lien waivers, and compliance documentation
• Assist with payroll processing, timesheet collection, and employee record management through QuickBooks
• Prepare and submit invoices, billing packages, and accounts receivable follow-up
• Support accounts payable, vendor onboarding, subcontractor documentation, and invoice tracking
• Coordinate scheduling and communication for field crews, project managers, and subcontractors
• Track project timelines, work orders, job assignments, and equipment scheduling
• Assist with bid packages, proposal preparation, and estimator support
• Maintain spreadsheets, reports, and internal dashboards for project and financial tracking
• Communicate with clients, vendors, subcontractors, and team members regarding project updates and documentation needs
• Support HR-related administrative tasks including onboarding paperwork, benefits coordination, and employee files
• Help improve office systems, workflows, and operational processes as the company continues to grow
• Perform additional administrative and operational duties as assigned

Preferred Qualifications

• 3 years of experience in construction administration, project coordination, office management, or a similar operations support role
• Prior experience in the construction, civil, paving, milling, sweeping, or related trades industry strongly preferred
• Proficiency in QuickBooks, including payroll support, invoicing, accounts payable, and accounts receivable functions
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word
• Experience managing contracts, COIs, permits, NTOs, lien waivers, and other construction compliance documentation
• Strong understanding of payroll processing, timesheet management, and vendor / subcontractor coordination
• Excellent organizational, communication, and problem-solving skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Highly detail-oriented with strong follow-through and professional judgment
• Ability to work independently while also supporting leadership and field operations

Why Join Us

Selective Construction is a growing company with opportunities for long-term advancement. We are looking for someone who wants to grow with the business and become an integral part of our operations. Ideal candidate is proactive, resourceful, and capable of becoming a key operational support partner as the company grows.