Part-time Executive Assistant

Step into a pivotal support role where your organizational skills, polished communication, and calm under pressure will keep a busy executive team running smoothly. This part-time, contract opportunity offers variety, autonomy, and the chance to work closely with senior leadership while representing the firm as a professional and welcoming first point of contact.

3-4 days per week onsite, near the Farragut North metro station on the red line.

About the Role:

This role provides high-level administrative and operational support to senior leadership, ensuring the smooth day-to-day functioning of the office and key business activities. You will manage schedules, meetings, travel, and documentation, while maintaining a professional front-of-house experience for clients and visitors. Your contribution will directly impact the efficiency, responsiveness, and overall effectiveness of the leadership team and wider office.

Key Responsibilities:

• Serve as a welcoming first point of contact by answering phones
• Greeting guests and fielding general inquiries with professionalism and care
• Schedule and coordinate internal/external meetings, calls, and conference room bookings
• Format and proofread documents in Word, Excel, and PowerPoint, ensuring alignment with firm branding and templates
• Coordinate complex travel arrangements (domestic and international) and generate detailed itineraries
• Ensure a well-maintained office by overseeing supply inventory, placing orders, organizing deliveries and keeping common spaces tidy
• Coordinate the smooth flow of documents and correspondence by managing mail, shipments and courier services.
• Prepare materials, set up meeting rooms and assist in the management of audio/video needs for seamless internal operations.
• Support senior leadership by printing, preparing files, proactively updating calendars and compile expense reports
• Other reasonably requested duties customarily expected of an administrative professional

Key Requirements:

• Proven experience in an Executive Assistant, Administrative Assistant, or similar support role
• Strong organizational and time-management skills with the ability to prioritise and handle multiple tasks concurrently
• Excellent verbal and written communication skills, with a professional phone and in-person manner
• High level of accuracy and attention to detail in document preparation and scheduling
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Ability to manage confidential information with discretion and sound judgment
• Comfort working in a part-time, contract capacity with flexibility to support changing priorities

Desirable Skills:

• Spanish language skills to coordinate with international offices, particularly in Colombia and Mexico
• Experience supporting senior leadership or C-suite executives
• Familiarity with coordinating international travel and time zone-sensitive meetings
• Exposure to working within professional services or corporate environments
• Experience with audio/video conferencing tools and meeting room technology

Qualifications:

• Secondary education completion (high school or equivalent) required
• Additional administrative, business, or office management training or certification preferred
• Any relevant Executive Assistant or office administration courses considered an advantage

If you are a proactive, detail-focused Executive Assistant who thrives in a dynamic environment and enjoys supporting senior leaders, we encourage you to apply.