ADMINISTRATIVE COORDINATOR

Are you looking for a flexible part-time opportunity where you can make an impact across multiple departments? Do you thrive in a fast-paced environment where organization, professionalism, and attention to detail are key? If so, this Administrative Assistant role could be a great fit for you!

POSITION – Administrative Services Coordinator (Part-Time)

JOB LOCATION – Mequon, WI

STARTING DATE – Immediate

EMPLOYMENT TERM – Long-Term

EMPLOYMENT TYPE – Part-Time (25–30 hours/week, flexible schedule)

WORK HOURS (SHIFT) – Flexible hours, occasional evenings may be needed.

STARTING PAY – $21 to $23 per hour

BENEFITS – None

REQUIRED EDUCATION – High School Diploma or GED (Associate’s or higher preferred)

REQUIRED EXPERIENCE – Prior administrative or office support experience preferred

As an Administrative Services Coordinator, you will support the day-to-day operations of Human Resources and general office functions. This role plays a key part in keeping the organization running smoothly by providing administrative, clerical, and coordination support across departments. You will be handling a variety of tasks that require confidentiality, organization, and the ability to manage multiple priorities.

Responsibilities

Human Resources Support

• Assist with recruiting activities including candidate screening, interview coordination, applicant tracking, and job postings
• Maintain HR records including new hires, transfers, terminations, and employee changes
• Support onboarding by preparing orientation materials, collecting documentation, and obtaining required signatures
• Document HR actions through reports, logs, and personnel records
• Assist with employee training, safety, wellness, and engagement programs
• Support daily HR department operations

Office Services & Administrative Support

• Coordinate office activities including employee engagement events and internal projects
• Monitor inventory and order office, breakroom, sanitation, and safety supplies
• Process incoming/outgoing mail and maintain postage meter
• Provide receptionist support including phone coverage and meeting scheduling
• Perform general clerical duties such as filing, scanning, copying, and records management

Additional Responsibilities

• Manage uniform programs, first aid supplies, keys, and facility access distribution
• Support special projects for leadership and various departments
• Perform data entry, reporting, and system/database support
• Troubleshoot routine office issues or coordinate with vendors and internal teams

Qualifications

• Strong organizational skills with the ability to manage multiple priorities
• High level of professionalism and ability to handle confidential information
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and general computer systems
• Prior experience in administrative, HR, or office coordination roles preferred
• Ability to work independently and in a team environment

Please send your resume to grafton@seekcareers.com

. Call (or text!) Rebecca at (262) 377-8888 or apply online at www.seekcareers.com

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Keywords: Administrative Assistant, HR Support, Office Coordinator, Part-Time, Mequon, Flexible Schedule, Clerical, Human Resources, Hiring Immediately

About SEEK Careers/Staffing

You are a person with unique skills, experience and education. When you want to be heard and when you want to be matched with great career opportunities that are right for you, you can count on SEEK Careers/Staffing, Inc. Since 1971, our professional staffing consultants have been Servicing Your Success®. You’ll find that the process is thorough and that your experience is personalized.

SEEK Careers/Staffing is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, genetic, military status or any other basis prohibited by federal, state, or local law.

ASK ABOUT OUR $100 REFERRAL BONUS PROGRAM!