Administrative Support Specialist (Part-Time)

Job Description

JOB SUMMARY

The Administrative Support Specialist provides project-based support for the administration of Client personnel security programs. Core responsibilities of this Client-based assignment include initiating, tracking, and documenting clearance processing activities -including security clearances, reinvestigations, continuous vetting, visit requests, and site access requests, while maintaining accurate personnel clearance databases and ensuring timely, compliant processing. The Specialist collaborates with applicants, government entities, customer sites, and Client security professionals as needed to support project activities and provide status updates.

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
• Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein.
• In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

Core Duties Include:

• Perform a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and filing.
• Initiate, track, and document all aspects of personnel security functions including security clearances, reinvestigations, continuous vetting, visit requests, and site access requests for various government agency sites.
• Maintain and update personnel clearance database(s) to ensure accuracy and completeness.
• Generate and distribute status reports on clearance actions and related activities.
• Collaborate and communicate with applicants, Client security professionals, government entities, customer sites, and Program Managers to provide updates on requests and activities.
• Demonstrate a thorough understanding of day-to-day Personnel Security Program operations and all functions within.
• Perform tasks and duties of a similar nature and scope as required for the assigned office.

Job Requirements

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference depending upon the nature of the position

Basic Qualifications

• U.S. Citizenship preferred
• Ability to acquire and maintain the required level of Department of Defense (DoD) Security Clearance. Must have a minimum of an active Interim Secret granted.
• Ability to acquire and maintain any other specific special clearances/access requirements.

Education/Experience

• High School Diploma or G.E.D.
• Two or more years of office experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the Company. Additional relevant experience can be substituted for the required education based on one calendar year of experience for one academic year of education.

Background Prerequisites

Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements

Competencies (as demonstrated through experience, training, and/or testing)

• Timekeeping and Billing experience (preferably high volume).
• Knowledge of standard office procedures and practices.
• Ability to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form.
• Working knowledge of computerized systems.
• Basic knowledge of accounting fundamentals.
• Ability to perform position tasks accurately and timely.
• Demonstrated proficiency in office productivity software including word processing, spreadsheet and presentation applications.
• Skill in clear and concise oral and written communication.
• Ability to interact effectively at all levels and across diverse cultures.
• Ability to maintain professional composure when dealing with unusual circumstances.
• Ability to foster a culture of trust, equal opportunity, teamwork, responsibility, high expectations, and open communication with our internal and external customers and employees to provide high quality customer service.
• Ability to be an effective and positive team member, and handle projects responsibly, take initiative and achieve results.
• Required ability to handle multiple tasks concurrently and with interruption.
• Ability to adapt to changes in the external environment and organization

WORKING CONDITIONS (Physical/Mental Demands)

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:

• Timekeeping and Billing experience (preferably high volume).
• Knowledge of standard office procedures and practices.
• Ability to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form.
• Working knowledge of computerized systems.
• Basic knowledge of accounting fundamentals.
• Ability to perform position tasks accurately and timely.
• Demonstrated proficiency in office productivity software including word processing, spreadsheet and presentation applications.
• Skill in clear and concise oral and written communication.
• Ability to interact effectively at all levels and across diverse cultures.
• Ability to maintain professional composure when dealing with unusual circumstances.
• Ability to foster a culture of trust, equal opportunity, teamwork, responsibility, high expectations, and open communication with our internal and external customers and employees to provide high quality customer service.
• Ability to be an effective and positive team member, and handle projects responsibly, take initiative and achieve results.
• Required ability to handle multiple tasks concurrently and with interruption.
• Ability to adapt to changes in the external environment and organization

The pay for this position is $32.00/hour

A Word about EEO, Pay Transparency and Other Requirements….

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

VA License Number: 11-4665