Executive Assistant

Are you an organized, resourceful professional who thrives in a dynamic environment? We’re looking for a sharp and proactive Executive Assistant to support our CEO and COO – both professionally and personally – and play a key role in ensuring our office operations smoothly.

Support our Leadership. Shape our Culture. Keep the Office Running Smoothly.

As a part of our hiring process, we ask that you please complete this 8–10-minute culture survey to be considered for this role at SLM: https://go.apply.ci/s/hkCjJZOjpt

At SLM, our Core Purpose is to Maximize Human Potential. We believe in the health and well-being of our Team Members which includes having an industry-best Total Rewards program. That program includes a flexible vacation policy, exemplary health benefits (BCBS), a 401k plan with a dedicated financial advisor, a financial education program, and top pay for our Team Members.

Who is Second Life Mac: SLM is the industry leader in Apple device buybacks for schools and businesses. We are the thought leaders when it comes to educating our clients on maximizing the value of their used Apple devices and ensuring that students/employees always have the technology they need to do great work. We purchase used devices, bring them to our facility to be cleaned and refurbished, then give them a second life by selling them to consumers at a great price. We’re a company that puts significant focus on helping our team members maximize their human potential. In fact, we’re so dedicated to this purpose that we embed it into our long-term business plan and vision.

The right candidates: We are looking for people who fit our core values (Do Whatever It Takes, Positive Energy, and Take Action). SLM hires and promotes using these values and they are in the core of every Team Member we have, people either have them or they don’t. SLM is an incredibly entrepreneurial company and people with that mindset fit in extremely well with our team. We are looking for people who want to be a part of something bigger, something special, something life changing.

Executive Assistant

What You’ll Do:

Executive Support

• Manage professional and personal calendars and email for the CEO and COO.
• Coordinate all business and personal travel arrangements, including flights, hotels, itineraries, and ground transportation.
• Handle business and personal reservations, appointments, home services, and occasional errands.
• Provide proactive support with reminders, follow-ups, and schedule optimization.
• Serve as a liaison between the Executives and other staff members, external clients, and business partners.
• Use discretion and confidentiality when dealing with personal and private information.
• Responsible for a wide range of other administrative tasks including, but not limited to, preparing reports and presentations, managing files, and handling expense reports.
• Provide and maintain a quality of work that exceeds SLM’s expectations.
• Occasional off-hours availability may be needed for travel or time-sensitive tasks.

Office and Administrative Management

• Serve as a point of contact for office-related needs and vendor coordination.
• Ensure the office is stocked, tidy, and running efficiently.
• Coordinate SLM’s quarterly State of the Company town halls, including scheduling, agenda-setting, logistics, and follow up.
• Support general coordination and administrative needs and events across teams as needed.

Qualifications/Requirements:

• 3-5 years of experience as an executive assistant, specifically dealing with C-Suite.
• Professional, and possess excellent communication skills, as well as self-motivated and energetic.
• Experience with fast-paced, quickly growing companies/industries is required.
• Very highly organized, detail-oriented, and adaptable.
• Extreme discretion and confidentiality when dealing with business and personal information.

SLM takes pride in being an equal opportunity employer. We are committed to maintaining a diverse, equitable, and inclusive team. We do not discriminate against any individual based upon race, religion, gender (including pregnancy, childbirth, and/or related medication conditions), sexual orientation, gender identity, gender expression, color, sex, national origin, age, marital status, military/veteran status, disability, or any other characteristic protected by applicable law. Employment is decided by qualification, merit, and business needs.

Job Type: Full-time

Reports to: COO