What are the responsibilities and job description for the Payroll Assistant position at Secep?
PRIMARY FUNCTION: This specialized fiscal work, performed at the full performance level, involves supervising the payroll process. An employee in this class is responsible for supervising payroll operations to ensure the timely and accurate production and distribution of payroll disbursements. The work involves establishing and administering payroll procedures and guidelines; providing support and oversight to all staff in the daily processing of the payroll; researching and resolving payroll problems; communicating procedures, deadlines, and schedules to administrative and school-level personnel; and supervising the processing of individual payroll deductions for retirement and other benefit programs. Employee performs most duties independently.
QUALIFICATIONS: Graduation from an accredited high school or GED, supplemented by training on computer terminal usage, typewriter, and calculator; considerable clerical experience utilizing computer keyboard and terminals, payroll processing and procedures, and use of the typewriter and the calculator; or any equivalent combination of education and experience that would provide the above-noted knowledge, skill, and ability.
SUPERVISION: This position reports to the Assistant Director of Finance.
ESSENTIAL RESPONSIBILITIES:
- Thorough knowledge of automated payroll procedures, payroll tax laws and procedures, and basic accounting principles and procedures.
- Thorough knowledge of federal and State income tax withholding laws, regulations, and NPS policies and procedures for the accomplishment of the payroll function.
- Comprehensive knowledge of microcomputer functions, including the hardware and software applications of the office to which assigned.
- Comprehensive knowledge of major educational business office secretarial functions, modern office terminology, procedures, and equipment
- Ability to interact with top-level officials and all staff with tact, courtesy, diplomacy, and confidentiality.
- Ability to understand and follow complex oral and written directions, and to resolve problems and questions arising in the payroll work.
- Ability to utilize a computer keyboard at a reasonable speed and to input data accurately on a timely basis.
- Ability to make relatively complex mathematical computations rapidly and accurately.
- Ability to work well with others and to resolve confrontational situations arising with employees because of inaccurate, delayed, or lost checks, courteously and with tact and discretion.
- Ability to work well under pressure with constant deadlines and frequent interruptions.
- Ability to communicate effectively.
- Good judgment, mental alertness, accuracy, and integrity.
The list of essential responsibilities, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
ADA COMPLIANCE:
Physical Ability: Tasks may involve the regular and, at times, sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials. Tasks may involve extended periods at a keyboard or workstation.
Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communication ability.
SECEP will provide reasonable accommodations to qualified individuals with disabilities, allowing them to perform the essential functions of their job when such individuals request an accommodation.
SECEP, in accordance with Title I of the Americans with Disabilities Act of 1990 (ADA Amendments Act of 2009), does not discriminate against qualified individuals with disabilities in any aspect of employment and makes reasonable accommodations to the known disabilities of qualified applicants or existing employees where it can do so without undue hardship.
EVALUATION:
Performance on this job will be evaluated in accordance with provisions of the Board’s policy on the evaluation of personnel.
Salary : $27 - $44