Office Administrator

· Assist development and construction management teams with day-to-day project coordination.

· Track project schedules, deadlines, and contractor follow-up items.

· Coordinate meetings, site visits, inspections, and project-related communications.

· Maintain project files, contracts, and other documentation.

· Prepare reports, correspondence, and project status updates.

· Serve as the primary point of contact for buyers during closing and selections process.

· Communicate construction updates, schedules, and unit upgrade project milestones.

· Coordinate owner requests, questions, and concerns in a professional and timely manner.

· Facilitate owner orientations, walkthroughs, and closing preparation activities.

· Maintain positive relationships with owners and help ensure a high level of customer satisfaction.

· Guide buyers through available upgrade and customization options.

· Coordinate selection appointments and maintain accurate records of owner choices.

· Communicate selections to project management teams.

· Track pricing, change orders, and approval documentation.

· Assist in preparing upgrade summaries.

· Coordinate maintenance requests and vendor scheduling.

· Support community standards and property appearance initiatives.

· Answer phones, greet visitors, and provide exceptional customer service.

· Maintain filing systems, databases, and office records.

· Prepare correspondence, spreadsheets, reports, and presentations.

· Coordinate office supplies, vendor relationships, and administrative functions.

· Assist management with special projects as assigned.

Work Location: In person