What are the responsibilities and job description for the Administrative Assistant to General Counsel position at SEBCO?
Description
Document Preparation & Management
- Draft, prepare, and proofread legal documents including contracts, corporate resolutions, NDAs, agreements, and correspondence.
- Prepare and organize exhibits, supporting documents, and binders for filings, hearings, or internal reviews.
- Assist with contract lifecycle management, including tracking deadlines, renewals, and revisions.
- Maintain organized and up-to-date digital and physical legal files.
Corporate Filings & Compliance
- Prepare and submit state and federal filings, including annual reports, business registrations, corporate governance documents, and UCC filings.
- Track filing deadlines and ensure timely submission of all required compliance documents.
- Maintain corporate minute books, entity formations, and related corporate records.
Legal Research & Support
- Conduct legal research on relevant corporate, real estate, regulatory, and compliance issues.
- Summarize findings and provide case law or statutory support to the Corporate Attorney.
- Assist with preparation of trial materials, discovery responses, and document production as needed.
Administrative & Coordination Tasks
- Manage the legal calendar, including deadlines, meetings, hearings, and internal reviews.
- Coordinate with various departments (Accounting, HR, Operations, etc.) to gather information required for legal matters.
- Support attorney with preparation for mediations, depositions, and internal investigations.
- Handle correspondence with outside counsel, vendors, and government agencies.
General Office Support
- Maintain confidentiality of all legal matters and sensitive information.
- Support additional legal projects and administrative tasks as assigned by the Corporate Attorney.
Requirements
- Associate’s or Bachelor’s degree preferred; Paralegal Certificate required.
- 2 years of paralegal experience, preferably in a corporate, real estate, or business law environment
- Experience with corporate filings, document drafting, or contract management strongly preferred.
- Strong knowledge of corporate legal processes, filings, and documentation.
- Excellent written and verbal communication skills.
- High attention to detail and strong organizational abilities.
- Ability to manage multiple deadlines and shifting priorities.
- Proficiency in Google Docs and Google Sheets
- Ability to work independently and maintain confidentiality at all times.