MN Office Administrator

Office Administrator
KEY ACCOUNTABILITIES: (The broad spectrum of items that the role is ultimately held accountable for at the end of the day. Results.)

• Provides a positive first impression to every visitor and the voice of Seaway answering phones
• Supports multiple departments with specific project work that are completed in a timely and high quality manner

KEY RESPONSIBILITIES: (The finer details of what the role is assigned for the day-to-day activities on the job. Tasks to support results.)

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Notifies company personnel of visitor arrival
• Maintains security by following procedures, monitoring logbook, issuing visitor badges
• Maintains safe and clean reception area
• Answer, screen, and forward incoming phone calls while providing basic information when needed; maintain internal phone extension directory
• Receive and sort daily mail, deliveries, and couriers
• Perform clerical duties such as filing, photocopying, scanning, faxing, and mailing
• Schedule and maintain main conference room calendars, coordinate meeting details as needed, run errands, order food for business meetings and events
• Coordinates and manages administrative service suppliers such as food vendors, cleaning service, coffee and water service, phone system, etc.
• Order office supplies for the facility or specialty orders
• Coordinate company events such as summer luncheon and holiday party
• Supports Seaway involvement with the community and coordinates charitable activities
• Performs administrative support for multiple departments such as reporting, announcements, and research utilizing Microsoft Office Suite and manufacturing software
• The hub for the front office where visiting guests and employees are assisted in a positive manner

LMA RESPONSIBILITIES: (Leadership, Management, Accountability)

• No

QUALITIES FOR SUCCESS: (Seaway Core Values, Education, Training, Certifications, Years of experience, Other skills and abilities, Physical Requirements for the Role, etc.)

• Demonstrates Seaway Plastics Core Values
• We are customer focused
• We execute
• We win together
• We are respectful
• High School Diploma or higher
• 3-5 years experience in office administration; manufacturing experience a plus
• Extensive software skills, Microsoft Excel, and internet research abilities
• Highly adept at navigating a computer including creating and organizing electronic files, typing 40 wpm, email, and drafting professional documents
• Strong communication skills, both written and verbal
• Ability to organize, multitask, and prioritize
• Confident, upbeat, outgoing, and friendly
• Ability to work independently and collaboratively
• Self-starter; responsive team player with the interest to take initiative
• Enjoys working on several things at once with the ability to adapt to changing assignments and priorities
• Passion for being a positive ambassador for Seaway internally and externally
• Ability to solve problems and recommend solutions
• Enjoys creating and improving processes
• Able to innovate and think creatively

For California Residents

We may collect the following categories of personal information in connection with the submission of your resume or application materials to us for employment, and if hired, your employment with us: identifiers (e.g., name, address, email address, birthdate); personal records (e.g., telephone number, signature, education information, criminal background information, passport number and visa information); consumer characteristics (e.g., sex, marital status, veteran status, race, disability, sexual orientation); professional or employment information (e.g., resume, cover letter, employment history, background check forms, references, certifications, transcripts and languages spoken); and inferences from personal information collected (e.g., a profile reflecting abilities and aptitudes).

The above categories of personal information are collected for the following business purposes: performing recruitment and hiring services; processing interactions and transactions (e.g., to comply with federal and state laws requiring us to maintain certain records, managing the workforce); and security (e.g., detecting security incidents, protecting against fraudulent or illegal activity).

For additional details and questions, contact us at hr@seawayplastics.com