Payroll Specialist

The Payroll Specialist is responsible for the administration of the daily U.S. and Canada payroll operations and accuracy of the payroll data to process regular and off-cycle payrolls for all U.S. and Canada locations. You will manage end-to-end payroll processes including data collection, consolidation, payroll processing, checking, payment, pay slips arrangement, reporting etc. for the region.

• Serve as the Payroll Specialist for colleagues and primary point of contact for payroll processing matters.
• Timely processing of all payroll transactions ensuring accuracy, completeness, and compliance.
• Monitor payroll interfaces, identify, and proactively resolve discrepancies.
• Validate time entries and perform variance analysis.
• Confirm and verify all payroll data, including deductions, taxes, and variances.
• Review and validate gross to net calculations.
• Process Domestic, International, Expatriate, Stock and Relocation Payrolls.
• Manage activities in systems/applications, SAP, Workday, ServiceNow, and OSV with accuracy.
• Assist with year-end processing including forms W-2’s and T4’s
• Respond to tax notices and work with agencies directly to resolve discrepancies.
• Stay current with payroll tax legislation and compliance requirements.
• Manage and audit benefits contributions, withholding taxes, income tax filing, and other payroll downstream processes.
• Partnership with local HRBP’s, Finance team, and HRIS system team to ensure smooth payroll processing.
• Ensure payroll processing is compliant with federal and state labor and tax legislation and all other statutory laws and policies.
• Ensure all required controls are documented and executed to meet the internal/external audit requirements.
• Plays a key role in payroll projects and supports optimization implementations.
• Provide data, reports and supporting documentation for internal and external audit.
• Work with internal and external partners on all payroll related initiatives and engagements.
• Provide accurate payroll journals and support for all payroll General Ledger accounts.
• Printing, scanning, tracking of payroll documents.
• Archiving of payroll documents as per Record Retention Schedule
• Assists with system updates and testing.
• Assist and support additional projects as assigned.

Qualifications:

• Minimum of 5 years of experience with Payroll processing and Federal and State compliance, Accounting, Human Resources, or other related experience.
• High energy, results-oriented, self-starter with excellent time and project management skills.
• Experience with excel utilizing pivot tables, v-lookups, graphs, charts, etc.
• Experience with calculating gross to net payments.
• Goal driven, self-motivated, organized, multi-tasker, committed to excellence.
• Looks for improvements continuously, displays initiative to help wherever necessary.
• Effective collaboration skills with team members and third-party vendors.
• Strong sense of responsibility and ability to work with little supervision,
• Strong acumen for financial controls and compliance with laws and policies.
• Strong ability to prioritize tasks and manage time.
• Strong knowledge of deductions, garnishments, and taxes.
• Understanding of HIPAA and FLSA regulations.
• Multi-state union and non-union with year-end/federal/state/local tax experience
• Ability to find root causes of problems and to focus on their quick and efficient solution.
• Excellent customer service & communication skills.

Preferred Qualifications

• Experience with Workday HCM, Payroll, and Timekeeping, Accu-Time, One Source Virtual (OSV), and SAP.
• Bachelor’s Degree in Human Resources, Business Administration/Finance, or Accounting.
• Global Payroll experience is a plus.
• Fluent written and spoken English, and additional language skills are beneficial.