Executive Assistant-TEMP to PERM

Job Title: Executive Assistant

Reports To: Global VP of HR

Department: Human Resources

FLSA Status: Temporary Assignment-6 months; Full time, Monday-Friday 8:00 AM-5:00 PM

Date: July 2026

Salary: $28-$32 per hour

Seaman Paper, headquartered in Leominster, Massachusetts, is a leading global manufacturer of environmentally sustainable specialty paper and packaging solutions. The family-owned company has been making paper in Massachusetts since 1946. Over the last decade, Seaman Paper has grown domestic and global manufacturing operations to meet the needs of their customers worldwide. The company’s paper-based, sustainable solutions help customers protect what is most important to them.

We are seeking ExecutiveAssistant who will play a pivotal role in supporting the Executive team members and Human Resources Department by managing various administrative functions with a high degree of confidentiality. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment. The ideal candidate is eager to learn, possesses a strong service orientation, and maintains a professional demeanor while contributing to a positive workplace atmosphere.

This position is initially temporary, with the possibility of becoming a permanent role based on organizational needs and individual performance.

Responsibilities:

Executive Administration Support

• Provide administrative support to members of the executive leadership team.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare meeting agendas, presentations, reports, and meeting materials.
• Organize leadership meetings, board meetings, and plant visits.
• Coordinate domestic and international travel arrangements, including itineraries and accommodations.
• Take meeting notes and distribute follow-up action items when required.
• Assist with expense reports, invoice processing, and administrative documentation.
• Support company meetings, leadership events, and special projects.

Human Resources Support

• Support new hire onboarding, including preparation of offer packages, onboarding documentation, and orientation scheduling.
• Assist with HRIS and ATS data entry and updates.
• Assist with special HR projects and initiatives as assigned.
• Serve as a professional point of contact for employees, candidates, and business partners.
• Maintain confidentiality regarding employee, company, and business matters.
• Prioritize multiple assignments while meeting deadlines in a fast-paced environment.

Qualifications

• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities and work independently.
• Strong customer service orientation and professional demeanor.
• High level of discretion, judgment, and confidentiality.

Education:

• Associate’s degree in Business Administration, or a related field preferred.

Experience:

• Minimum of 2 years of administrative, HR, executive assistant, or office management experience.
• Experience supporting senior leaders and handling confidential information.
• Manufacturing environment experience preferred.

Work Authorization: Must be eligible to work in the United States.

EEO Statement: Seaman Paper is an equal opportunity employer.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to sit, stand, walk, talk, use a keyboard, use a telephone and climb stairs. The employee must occasionally lift and/or move up to 20 pounds. The employee must have the ability to drive a vehicle as needed.