What are the responsibilities and job description for the Executive Assistant position at Seafood Sales and Service?
Ready to join a successful and growing privately held company with an excellent reputation and great career opportunities? Eastern Quality Foods has an opportunity available for a full-time Executive Assistant in our Ponte Vedra Beach, Florida headquarters. Operating for over 70 years, we have earned an excellent reputation as a trusted wholesale distributor of proteins throughout the United States and internationally. We are looking for an outstanding team player who is ready to thrive and be passionate about their work.
We offer a competitive salary, paid time off, medical benefits, 401(k), profit sharing, and great career potential.
Position Summary
We are seeking a highly organized and proactive Executive Assistant to support our CEO and President/COO. The ideal candidate is a strategic partner who excels at managing complex calendars, coordinating high-level communications, and handling sensitive information with discretion. This role requires excellent judgment, strong communication skills, and the ability to anticipate needs. You will play a key role in ensuring our executive team operates efficiently and effectively.
Key Responsibilities
- Manage and optimize executive calendars, including scheduling meetings, calls, travel, and appointments.
- Prepare, edit, and proofread correspondence, presentations, and other documents.
- Maintain corporate books and take meeting minutes during corporate meetings.
- Manage and complete registrations of corporate entities annually.
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
- Track and prioritize incoming requests, ensuring timely responses and follow-ups.
- Attend meetings as needed, take detailed notes, and follow up on action items.
- Handle sensitive and confidential information with the utmost professionalism.
- Support project management efforts by tracking milestones and assisting with execution.
- Conduct research and compile reports or briefing documents as required.
- Assist in planning and executing internal and external events, such as team offsites and industry conferences.
- Travel occasionally to attend company-related functions.
- Manage and ensure corporate supplies are stocked and maintained.
- Perform additional duties as assigned to support the executive team and company objectives.
Qualifications
Education & Experience
- Bachelor's degree required.
- Minimum of 5 years' experience supporting C-level executives.
- High proficiency in Microsoft Office Suite, calendar management, video conferencing, and expense management tools.
Skills & Competencies
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively in a dynamic environment.
- Comfortable interacting with high-level executives and stakeholders.
- Proven ability to meet deadlines and manage competing priorities.
- Demonstrated discretion in handling confidential and sensitive information.
- Professional demeanor and excellent interpersonal skills.
- Strong attention to detail and accuracy.
Physical & Work Environment Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds occasionally.
- Moderate travel may be required for company events and functions.
Our Commitment
Eastern Quality Foods is committed to fostering a diverse and inclusive workplace. We welcome applicants from all backgrounds and experiences. This job description is intended to provide a general overview of the role and may be subject to change as business needs evolve.
About Eastern Quality Foods
Eastern Quality Foods ) is a privately held wholesale distributor of protein including poultry, beef, seafood, eggs and pork with fourteen sales offices throughout the United States and Mexico. The company, headquartered in Ponte Vedra Beach, Florida, has operated since 1954.
Job Type: Full-time
Pay: $85, $100,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $100,000