Benefits Compliance Administrator

JOB SUMMARY:
The Benefits Compliance Administrator is responsible for ensuring the organization’s employee benefit programs comply with all applicable federal, state, and local laws and regulations. This role serves as the subject‑matter expert on benefits compliance, providing oversight, guidance, and risk mitigation across health and welfare, retirement, leave, and well‑being programs. The position partners closely with Legal, HR, Payroll, Finance, vendors, and external advisors to maintain a strong compliance posture and support business objectives. This position requires a high level of confidentiality when working with sensitive personnel matters. Assures compliance with all Bank policies and procedures, as well as all applicable state and federal banking regulations.

 ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for all Compliance-related filings for the division. Ensure ongoing compliance with benefit‑related laws and regulations, including but not limited to:
  • ERISA
  • ACA
  • HIPAA
  • COBRA
  • CAFETERIA PLAN (IRC Section 125)
  • FMLA, ADA, USERRA (as applicable to benefits)
  • State and local mandates
• Independently monitor, interpret, and assess legislative and regulatory changes impacting benefit programs and advise leadership on organizational impact, risk, and required actions.
• Design, implement, and maintain benefits compliance controls, internal audits, and monitoring processes to proactively identify and mitigate regulatory and fiduciary risk.
• Oversee associate leave of absence matters including FMLA.
  • Implements recordkeeping and processes to streamline the process.
  • Ensure proper communication channels exist between Prudential, Payroll, Associate’s HRBP and Manager.
  • Works with Benefit Administrator I and payroll to ensure continuation of benefits and collection of premiums.
• Oversee the creation, maintenance, and accuracy of:
  • Summary Plan Descriptions (SPDs)
  • Plan documents
  • Summary of Benefits and Coverage (SBCs)
  • Employee communications related to compliance. Coordinates with the Sr. Benefits Administrator responsible for internal communications to ensure notices are timely distributed and posted accordingly.
• Manage required regulatory filings and disclosures, including:
  • Form 5500 filings and audits
  • ACA reporting (Forms 1094/1095)
  • Nondiscrimination testing
• Provide compliance guidance and oversight related to ADA accommodation, advising management and HR partners on regulatory requirements and risk considerations.
• Support a variety of 401k matters
  • 401k census
  • Ensure auto-escalation is completed annually
  • Semi-annual force out process
  • May participate in other 401k related annual tasks and responsibilities
  • Serve as secretary for 401k Committee
  • Assist with annual 401k audit
• Provides administrative support for M&A related activities.
• Supports the Benefits inbox by resolving benefit-related issues and responding to inquiries related to key responsibilities (leaves of absence, FMLA, 401k, workers comp). To ensure a positive associate experience, it will be expected that all emails receive a response within 48 hours of receipt – resolution is not expected within that time frame). 
• Promotes Associate involvement and is actively involved in engaging participation in SWELL wellness initiatives.
• May be required to travel on occasion to other locations for corporate events, meetings and/or other matters.
• Assumes the responsibilities for special projects as needed.
• Owns benefits compliance governance, including responsibility for required regulatory filings, audits, and ongoing monitoring of compliance controls for the bank.

EDUCATION and/or EXPERIENCE:

• Bachelor's degree from four-year college degree in business or Human Resources Management, or related education in the benefits administration field, or applicable experience
• 5 years of experience administering and governing complex benefit programs; including: health, dental, life, welfare, retirement, 401K, and disability.
• 5 years of experience working with benefit plans governed by tax code and ERISA regulations
• CEBS or similar certification preferred Knowledge and experience working with integrated HRIS systems, and ability to leverage systems applications to meet user needs
• Knowledge and experience working with plan accounting and financial recordkeeping requirements associated with specific benefit plans

The Statements above are intended to describe the general nature and level of work being performed by people assigned to this position.  They are not intended to be an exhaustive list of responsibilities, duties, and skills.  Because these statements are general, the job description is used for a variety of purposes including:  job evaluations; performance appraisals; recruitment; etc. All Associates are required to adhere to the highest legal and ethical standards applicable to our industry, while observing both the spirit and letter of all government regulations, laws and bank policies and procedures.