What are the responsibilities and job description for the SEACBEC Administrative Assistant position at SEACBEC?
Administrative Assistant Job Description (12mth/245 day contract)
Southeast Arkansas Community Based Education Center (SEACBEC)
Address & Location of Business: Business Phone Number:
P.O. Box 968 870-226-6920
931 N. Myrtle- Building D Business Hours/Days:
Warren, AR 71671 7:30AM-4:00PM
Immediate Supervisor:
Devin McDiarmid
870-820-6714
devin.mcdiarmid@warrensd.org
Brief Job Description:
- Direct phone calls and distribute correspondence
- Handle requests and queries appropriately from staff, teachers, and visitors
- Manage calendar and schedule meetings and appointments
- All Occasion Cards: Birthdays, Sympathy, Get Well, etc.
- Prepare agenda, sign in sheets, & take minutes for any meetings
- Check in and out source office supplies once delivered
- Type letters and/or create spreadsheets
- Organize and maintain office filing system
- Prepare Assembly room and/or conference rooms (e.g. make reservations and check equipment) and light hospitality duties.
- Cordially assist and scan background check for visitors entering building
- Event planning, organizing classrooms, office, furniture, etc.
- Faculty time cards, attendance data on spreadsheet
- Email and correspond with area schools, to provide the Director with updates in schedule changes, school events, grades, other deadlines, etc.
- Take attendance for on site area students and notify school secretaries
- Other duties as assigned
Training Areas:
Have work experience as a Staff Assistant, Administrative Assistant or similar role
Computer literacy/skills
Minimum Bookkeeping
Willingness to learn new programs
Attention to details
Familiarity with office equipment (e.g. copiers, printers and fax machines)
Organizational skills/Filing
Verbal and written communication skills
Professionalism while collaborating with varying managerial levels
Multi-tasking