What are the responsibilities and job description for the Administrative Assistant (Project Coordinator) position at SEA, Ltd.?
SEA, Ltd. is a nationally recognized forensic engineering firm, seeking an Administrative Assistant to join our growing Denver office (newly built facility in Littleton)! This is a full time, in-office opportunity (in our state of the art facility) with an exceptional team, supporting several technical experts/engineers. Curious, proactive candidates with exemplary computer skills are encouraged to apply!
*Please note that candidates must have professional office experience in a support role to be considered for this role.
Essential Job Functions & Responsibilities:
- Provides administrative project support for various engineers by scheduling and tracking incoming and ongoing projects
- Responsible for document proofreading and letter composition
- Maintains and coordinates engineers' schedules of site inspections, depositions and changes to trial schedules
- Uploads images to electronic files
- Consistently and professionally engages in verbal and written client communications
- Maintains office files and databases
- Ability to learn and adapt to new software and technology
- Spreadsheet creation, data entry and manipulation
- Manages meeting and lab exam scheduling
- Provides back up support for performing conflict checks
- Acts as back up receptionist and use of Envoy guest-tracking system, if needed
- Handles conference room and meeting space set up and teardown
- Coordinates refreshments and meals for in-office meetings and events
- Acts as brand ambassador for S-E-A both internally and externally
- Ability to accept and integrate constructive feedback into job performance
- Manages incoming and outgoing packages
- Ability to accept and integrate constructive feedback into job performance
- Regular and predictable presence at work
Position Requirements:
- Bachelor's degree preferred but commensurate experience is considered
- Paralegal or Legal Assistant experience preferred
- High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook
- A minimum of seven (7) years of professional office experience
- Excellent writing skills and proofreading skills
- Strong attention to detail
- Team-oriented
- Must have strong organizational, interpersonal, communication, time management and multi-tasking skills
Physical Requirements:
- Ability to lift 20 lbs.
- Ability to effectively communicate with colleagues and clients
- Ability to effectively manage multiple tasks and varying deadlines
- Ability to answer phones
- Ability to accept and integrate constructive feedback into job performance
- Ability to maneuver around the office
- Ability to file folders
- Ability to use a computer/keyboard
Benefits:
- Two medical plan options
- Dental & vision coverage
- 401(k) with company match
- Paid vacation, sick days and holidays
- Company-paid STD, LTD and life insurance
S-E-A places a strong value and priority on diversity, equity and inclusion across the company and is a dedicated equal opportunity employer, evaluating all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.
Salary : $60,000 - $70,000