Administrative Assistant (Project Coordinator)

SEA, Ltd. is a nationally recognized forensic engineering firm, seeking an Administrative Assistant to join our growing Kansas City area (Liberty, MO) office! We work with attorneys, insurance companies and manufacturers to find the "why" when things fail. This is an in-office opportunity with an exceptional team, supporting several technical experts. Curious, proactive candidates with exemplary computer skills are encouraged to apply! Must have prior administrative support experience.

Essential Job Functions & Responsibilities:

• Provides administrative support for various consultants by scheduling and tracking incoming and ongoing projects
• Responsible for document proofreading and letter composition
• Maintains and coordinates consultant's schedules of site inspections, depositions and changes to trial schedules
• Uploads images and other documents to electronic files
• Handles verbal and written client communications
• Maintains office files and databases
• Ability to learn and adapt to new software and technology
• Spreadsheet creation, data entry and manipulation
• Manages meeting and lab exam scheduling
• Obtains information & compiles records to enter requests for conflict searches
• Acts as receptionist and use of Envoy guest-tracking system
• Handles conference room and meeting space set up and teardown
• Coordinates refreshments and meals for in-office meetings and events
• Manages incoming and outgoing packages
• Acts as brand ambassador for S-E-A both internally and externally
• Ability to accept and integrate constructive feedback into job performance
• Regular and predictable presence at work

Position Requirements:

• Bachelor's degree preferred but commensurate experience is considered
• Paralegal, Legal Assistant or insurance industry experience preferred
• High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook
• A minimum of seven (7) years of professional office experience
• Excellent writing skills and proofreading skills
• Strong attention to detail
• Must have strong organizational, interpersonal, communication, time management and multi-tasking skills

Physical Requirements:

• Ability to lift 20 lbs.
• Ability to effectively communicate with colleagues and clients
• Ability to effectively manage multiple tasks and varying deadlines
• Ability to answer phones and direct calls
• Ability to accept and integrate constructive feedback into job performance
• Ability to maneuver around the office
• Ability to file folders
• Ability to use a computer/keyboard

S-E-A places a strong value on diversity of thought across the company. We believe these values result in a more enriched work environment for our employees and allow us to best provide to our clients. S-E-A is also focused on, and committed to, staff health and wellbeing. We offer several benefits aimed at health and wellbeing, including an Employee Assistance Program and a Motion Wellness Program that rewards activity through contributions to employee HSA accounts.

S-E-A reviews all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.