Personal Assistant / Scheduling Coordinator

POSITION SUMMARY

We are seeking a highly motivated, detail-oriented personal assistant to support the husband and wife owners of Sea Glass Orthodontics, as well as the practice itself. This unique role blends hands-on administrative support, front desk responsibilities, and personal assisting.

At Sea Glass Orthodontics, our mission is to create a thriving community by leveraging the transformative power of orthodontics. The ideal candidate for this role thrives in a fast-paced, entrepreneurial environment and is excited by the opportunity to grow alongside an early-stage practice. This is a career-oriented position designed for someone with potential, curiosity, and a willingness to learn, rather than a position requiring extensive prior experience. It blends both professional and personal work.

This person should espouse and embody Sea Glass’s core values of collaboration, respect, and thoughtfulness.

KEY RESPONSIBILITIES

Scheduling Coordinator

• Greet patients and coordinate check-ins/check-outs with professionalism and warmth
• Support practice communications via email, phone, and text
• Coordinate office logistics, ordering supplies, and managing practice workflows
• Assist with patient forms, filing, and other administrative tasks as needed
• Support the team with community outreach events on select weekends and evenings

Personal Assistant Duties

• Maintain detailed and accurate calendars, schedules, and communications for the practice’s owners
• Assist with personal and professional errands
• Help with home logistics, including grocery shopping, meal prep, wardrobe care, travel, and event planning
• Attend and coordinate meetings, lunches, and marketing-related activities

Growth and Evolution

• Build trust and autonomy over time with the owners

QUALIFICATIONS & QUALITIES

• Extremely detail-oriented and highly organized
• Exceptional written and verbal communication skills
• Tech-savvy and comfortable learning new systems quickly
• Energetic, proactive, and adaptable in a fast-moving environment, managing changing priorities gracefully
• Reliable transportation for local errands and event coordination
• Demonstrated potential for growth, with a willingness to take on new responsibilities and challenges

CULTURE & WORK ENVIRONMENT

• The successful candidate will be part of a mission-driven orthodontic practice focused on community relationships, growth, and collaboration
• This is an opportunity to have a hands-on, tangible impact and to grow into a trusted right-hand role

WHY JOIN SEA GLASS ORTHODONTICS?

Sea Glass Orthodontics is built on collaboration, respect, and thoughtfulness. We are committed to clinical excellence and astonishing patient care. We maintain a zero-drama culture and genuinely support one another. We work hard, hold high standards, celebrate wins, and believe in investing in our people as much as our patients.

If you are looking for more than a job, if you want to grow, be challenged, and make a meaningful impact, we would love to meet you.

Pay: $18.00 - $28.00 per hour

Benefits:

• Employee discount
• Paid time off
• Professional development assistance

Work Location: In person

Salary : $18 - $28