What are the responsibilities and job description for the Administrative Assistant position at Scott G Williams, LLC?
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help us achieve our goals efficiently. This paid position provides valuable experience in office management, customer service, and clerical support within a fast-paced environment. If you thrive on multitasking, excel at communication, and enjoy creating a positive office atmosphere, we want to hear from you!
Duties
- Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and providing excellent customer support with professionalism and courtesy
- Handle data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Google Workspace
- Maintain organized filing systems—both digital and physical—ensuring quick retrieval of documents and records
- Assist with calendar management, scheduling appointments, and coordinating meetings for staff and clients
- Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
- Provide clerical assistance such as proofreading documents, preparing Word processing files, and performing general office management duties
- Facilitate communication between clients, vendors, and team members through phone calls, emails, and written correspondence while maintaining proper phone etiquette
- Support administrative projects including document proofreading, filing, and organizing office supplies to maximize productivity
Skills
- Proven experience with office management, administrative support or similar roles; dental or medical receptionist experience is a plus
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), data entry, and productivity software
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Skilled in handling multi-line phone systems and demonstrating professional phone etiquette
- Bilingual abilities are highly desirable to assist diverse client needs effectively
- Familiarity with QuickBooks for bookkeeping tasks; experience with medical or dental reception is advantageous
- Exceptional customer service skills with the ability to communicate clearly via phone or in person
- Attention to detail for proofreading documents and maintaining accurate records
- Technical proficiency in office equipment such as printers, scanners, and fax machines; computer literacy is essential
- Personal assistant experience or experience managing calendars enhances your suitability for this role
- Bilingual - English and Spanish
Join us in creating an energetic workplace where organization meets excellence! Your dedication will help us deliver outstanding service while fostering a positive environment for colleagues and clients alike.
Pay: $36,000.00 - $42,000.00 per year
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Salary : $36,000 - $42,000