Paralegal

Under the supervision of the Senior Director Corporate Compliance, this position will coordinate monitoring Scotland Health Care System's adherence to compliance requirements and organizational policies/procedures, with a focus on corporate contracts and compliance documentation and facilitation.

Qualifications: two- year associate degree as a paralegal required, 2-3 years of experience in legal office preferred 

1. Contracting
   1. Develops and maintains contract database and prepares/scans contract to include terms, rates, responsible parties. Maintains contract templates, formalizes agreements reviewing for compliance format and renewal, etc.
   2. Administrator for the contract management system. To include regular maintenance, administrative support, system monitoring and system improvements as needed.
   3. Submitting support tickets to contract management system vendor regarding system complications, restructuring contract intake forms, remapping issues, and user permissions.
   4. Create new user profiles in contract software and provide individual training on system navigation, initiating new workflows, and where to find information within a contract.
   5. Examine contract terms and conditions to advise Executives of critical dates, auto renewals, warranty information, or other pertinent information.
   6. Devote designated time each week to provide direct support to the Executive Director of Physician Services and Network Operations.
   7. Coordinate with all leadership on a weekly basis to identify potential items or concerns requiring legal review to manage weekly legal review sessions and agenda for attorney
   8. Works with SHCS attorneys to maintain the contract database, including detail review, updates, and processing new agreements through manual and electronic
   9. Manages all contracts for the hospital including but not limited to physician employment, physician call, managed care, agency, maintenance, compliance, leases, This includes maintenance of the contract database, renewal processes.
   10. Provides monthly reports and follow up procedures for directors/executives for upcoming contract deadlines, terms or
   11. Coordinates and works with each hospital director and administrator to review their contracts and analyze them for financial impact, compliance with federal and state regulations, and compliance with corporate and hospital
   12. Maintains knowledge base of Stark I & II, Anti-kickback and other regulatory guidelines on a regular basis.
   13. Assists with internal audit / review of contract terms, payments, as requested, in conjunction with finance, patient financial services, and other hospital departments as deemed necessary.
   14. Directly complete ad hoc tasks requested by the Executive Team, create new documents and reports, edit Bylaws, fleet vehicle tracking reports, upload contracts, etc.
   15. Ensure office supplies are maintained and reordered as needed.
2. Corporate Compliance
   1. Assists with PolicyStat database to ensure compliance in policy due dates and revisions. Provide training of users of department software as necessary.
   2. Collect and assist in analyzing compliance and risk reports including nonmonetary compensation, sanction check and other various reports to maintain an effective compliance program.
   3. Provides monthly reports detailing leases and other agreements that require attention for renewal and negotiation.
   4. Maintains required compliance/contract risk insurance records, reports and files according to established corporate, federal, state, and IRS retention requirements or to support performance decisions or provide research
   5. Provides responses to surveys and team input for the improvement of functions. Assists independent auditors with interim and year-end audit information as necessary.
   6. Assists with compliance functions, including but not limited to, nonmonetary compensation tracking, and other bodies Scotland Health Care System is accountable to for compliance, scheduled and unscheduled surveys/inspections.
   7. Assist with risk insurance functions, including but not limited to broker notices of additions, deletions and modifications of insured auto property and providers.
3. General
   1. Interact with all levels of SHCS stakeholders, including staff, management, leadership, and regulatory bodies. Maintain data and reports that report on department operations related to compliance matters
   2. Assist Director of Compliance in monitoring and reporting results of compliance efforts of health care system for matters relating to compliance and risk. Works with committees to ensure achievement of objectives of an effective compliance program.
   3. Performs other duties as requested.