PowerSchool Coordinator

Qualifications:

• Graduation from high school supplemented by specialized course work in the area of technology
• 1 - 2 years of experience in the use of PowerSchool
• Any equivalent combination of training and experience which provides the required skills, knowledge, and abilities

Essential Job Functions: 

• Coordinates all PowerSchool (Student Information System) activities for the LEA 
• Oversees, trains and supervises school-based PowerSchool Data Managers 
• Ensures compliance of all state mandates and state reporting involving student data 
• Manages and creates course codes for all schools 
• Creates a yearly PowerSchool timeline 
• Serves on the school calendar committee 
• Works collaboratively with the Exceptional Children’s’ Director to ensure that EC students’ data is correct 
• Works collaboratively with Human Resources Leadership to ensure accurate reporting of teacher activities/classes taught in each school 
• Works collaboratively with the Drop-out Coordinator to ensure accurate reporting of drop-outs 
• Trains and works with the PowerSchool Teacher Mentors on the Teacher Gradebook 
• Conducts PowerSchool trainings periodically throughout the school year to keep data managers knowledgeable of PowerSchool and any updates to PowerSchool 
• Conduct PowerSchool trainings for data managers on instructional based reports for administration and teachers 
• Trains new PowerSchool Data Managers 
• Serves as backup PowerSchool Data Manager when a school has a vacancy
• Serves on the interview team for PowerSchool positions, if requested by the principal 
• Receives correspondence from DPI that relates to student data and determines a plan of action to get the task done 
• Serves as the LEA’s PowerSchool help desk 
• Communicates with the DPI PowerSchool help desk when needed 
• Attends Monthly Administration Meetings
• Attends Bi-Monthly regional HomeBase meetings 
• Attends the yearly PowerSchool conference to stay abreast of updates/changes to the PowerSchool system and systems that work with PowerSchool and student data policies and procedures
  
• LEA Coordinator for the NC Student Identification System – Determines if student records that are similar are a match or no match
• Reviews and disapproves back to the school level or approves to the DPI level all uniformed education reports; example, Principal Monthly Reports, School Activity Report, etc.
  
• Manages user access to PowerSchool and security roles for all PowerSchool users
  
• Generate reports/spreadsheets on student data as requested by school and/or LEA administrators
  
• Serves as backup for generating transcripts for previous year students
  
• Verifies charter school enrollment when requested by the Finance Officer
  
• Is responsible for the day 10 enrollment report at the beginning of each school year and throughout the school year
  
• Enters new staff members in PowerSchool and assigns SchoolNet roles and a security group for the staff member
  
• Resets passwords for students and staff in the NCEDCloud system when needed
  
• Works with the middle schools and high schools scheduling teams
  
• Completes all other tasks assigned by the Executive Director of Operations and the Superintendent