Trusts & Estates Legal Assistant

Scion Staffing has been engaged to conduct a search for a Trusts & Estates Executive Assistant for a prestigious Am Law firm. This is a fully onsite opportunity based in Nashville, Tennessee.

POSITION OVERVIEW:

Our client is seeking an experienced Trusts & Estates Executive Assistant to provide high-level administrative and executive support to attorneys within a sophisticated Trusts & Estates practice. This role is responsible for managing attorney workflows, coordinating client communications, preparing estate planning documents, supporting probate and trust administration matters, and ensuring exceptional client service. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced legal environment while handling confidential matters with professionalism and discretion.

PERKS:

• Competitive compensation range from $70,000-$80,000 commensurate with experience
• Opportunity to support a highly regarded Trusts & Estates practice at a nationally recognized law firm
• Collaborative, professional culture with long-term career growth and development opportunities
• Comprehensive benefits package including healthcare, retirement offerings, paid time off, and wellness programs
• Work alongside experienced attorneys on sophisticated estate planning, probate, and trust administration matters

RESPONSIBILITIES:

• Manage complex attorney calendars, client meetings, deadlines, travel, and executive administrative responsibilities while supporting daily practice operations
• Draft, revise, proofread, and coordinate execution of estate planning documents, correspondence, engagement letters, signature packets, deeds, wills, trusts, and powers of attorney
• Coordinate probate and trust administration matters, including client intake, conflict checks, deed recordings, annual reports, and tracking filing deadlines
• Serve as the primary point of contact for clients, beneficiaries, fiduciaries, financial advisors, accountants, and other professionals while providing exceptional client service
• Prepare attorney time entries, review prebills, coordinate client billing, monitor outstanding balances, and assist with financial administration
• Maintain organized electronic and physical files while collaborating with attorneys, paralegals, accounting, and records teams to ensure timely completion of client matters

QUALIFICATIONS:

• 5 years of executive assistant, legal assistant, or administrative experience within a law firm or professional services environment
• Prior experience supporting trusts & estates, estate planning, probate, tax, or trust administration practices strongly preferred
• Strong organizational, communication, proofreading, and client service skills with exceptional attention to detail
• Advanced proficiency with Microsoft Office Suite, Microsoft Teams, document management systems, and legal timekeeping or billing software
• Demonstrated ability to manage multiple priorities, maintain strict confidentiality, and work independently in a fast-paced environment

COMPENSATION AND BENEFITS:

This opportunity offers a competitive compensation ranging from $70,00-$80,000 DOE along with comprehensive benefits, professional development opportunities, and the chance to join a nationally recognized law firm known for excellence, collaboration, and long-term career growth.

HOW TO APPLY:

For immediate consideration, please submit your resume here!

ABOUT OUR SEARCH FIRM:

Scion Legal is the legal recruiting division of Scion Staffing, Inc., a national award-winning recruiting and staffing firm. Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team-building and recruiting solutions, we bridge the gap in executive leadership searches, direct-hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair-chance, arrest-, or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applicants with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.