Facilites Management Intern

Job Category:

Intern

Job Family:

Student Intern

Job Description:

As a Facilites Management Intern you will help to develop, and continuously improve processes within Facilities Management at the Home Office location.

These processes include, but are not limited to security, foodservice, cleaning, mail/parcel processing, partner services, warehouse management, record retention, space management, fleet vehicle management, building security, Reception switchboard and Facilities desk functions, grounds maintenance, building controls and automation, and maintenance contracts. This position will work with business coordinators and leaders in each area to organize and validate that they are meeting customer's needs, and that they are being performed efficiently and effectively.

This internship will be hired to start ASAP. This is a year-round internship, with the expectation that you'd work onsite at our home office in Green Bay, part-time (15-35 hours a week) during the semester, and full time (40 hours a week) during the summer and winter breaks.

You will develop understanding and perform the following:

• Preform switchboard duty at both the Reception and Facilities desk. Answer switchboard calls and redirect, Greet visitors, prep for scheduled visitors and contractors. Conduct contractor briefing and training.
• Program, maintain, and operate all security and safety systems. Review weekly reporting for database accuracy.
• Approve and adjust security access levels for partners and contractors as needed.
• Maintain service contracts with all contractors and vendors.
• Home Office foodservice plan including server operations, cashless pay system, catering, and inventory management.
• Manage and perform cleaning programs for the facility.
• Mange and perform grounds maintenance.
• Directly oversee day porter services and specialty area cleaning.
• Manage and procure all cleaning supplies.
• Administer the global parcel contract and manage all aspects of receiving, distribution, and shipping at Home Office. Maintain shipping accounts for all Home Office partners and provide ongoing training.
• Manage and maintain inventory in the warehouse in conjunction with the inventory system. Responsible for selecting all standard stock items, and controlling the flow of items entering and exiting the warehouse.
• Administrating all seating assignments at Home Office and maintaining corporate address book accuracy.
• Administer the Home Office vehicle checkout process, and coordinate all maintenance on checkout fleet vehicles.
• Assist with troubleshooting building conditions and adjust settings in the building automation systems.
• Communicate and meet regularly with key customers to assess needs and requirements and adjust service level agreements and processes as needed.
• Check-in parcels through an online tracking system, sort, and make deliveries throughout the Home Office facility so partners will receive their items in a timely manner.
• Follow a task calendar, and setup and reset conference rooms for specific meetings and events.
• Execute partner move requests. (Setting up computer equipment, moving furniture and equipment, installing new furniture if needed, etc.)
• Execute basic maintenance requests
• Perform inventory cycle counts on a scheduled basis.
• Prepare, package, and create shipping labels for outgoing shipments including perishable product.
• Manage and perform all partner sales processes
• Check-in contractors, visitors, and new hires into the facility. Perform safety briefings.
• Respond to all calls and emails that come to the general Facilities Management line.
• Respond to, and process all requests that do not require a specific process owner to execute.
• Assist with scheduling and coordination of different Schreiber sponsored events.
• Setup and manage a schedule of Facilities announcements on the company intranet site.
• Together with the leadership team, ensures compliance with Food Safety and Food Quality Plans, in addition to customer requirements. Interprets and communicates customer requirements to plant production and/or support groups. Establishes and Audits PCPs, CCPs and Standard Operating Procedures to define and monitor processes, to ensure customer requirements are met. Reviews incidents during which the procedures are not met, and determines appropriate corrective action for partners failing to follow standard procedures.
  
  

What you need to succeed:

• Current pursing a bachelor's degree, with a graduation date of May 2025 or later
• Ability to work onsite part time (15-20 hours a week) during the semester, and full time (40 hours a week) during summer and winter breaks.
• Microsoft Outlook experience, excellent communication (verbal/written), customer service focused, ability to learn and adapt to software quickly, ability to quickly prioritize and shift workload, as well as being highly organized.
  
  

Internship benefits:

• Opportunity to complete real-world projects, participate in team meetings and contribute your ideas
• Exposure to different areas of the business around the world
• Internship program that includes engaging events and opportunities to build relationships at all levels
• Relocation assistance (for eligible internships)
• Rewards program for referring others
• Eight free counseling sessions through our Employee Assistance Program
• Company-provided retirement contributions per year through our 401(k) plan and Employee Stock Ownership Plan
• Volunteer opportunities to give back to the community
• Discounts on our products and more
  
  

For positions that require any amount of travel: Valid driver's license, auto insurance (at least state minimum- more might be required), acceptable driving record per Schreiber Foods discretion, and vehicle that will ensure applicant can meet the travel necessities of the position are required.

Schreiber requires that an employee have authorization to work in the country in which the role is based. In the event, an applicant does not have current work authorization, Schreiber will determine, in its sole discretion, whether to sponsor an individual for work authorization. However, based on immigration requirements, not all roles are suitable for sponsorship.

An Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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