What are the responsibilities and job description for the Instructional Operations Office Associate position at Schoolcraft College?
Posting Details
Posting Detail Information
Posting Number SFA715P
Open Date 07/24/2026
Close Date 08/07/2026
Open Until Filled No
Special Instructions to Applicants
Position Information
Job Title Instructional Operations Office Associate
Status Full Time
FTE 1
Classification Title Office Professional Grade 8
Job Summary
The Instructional Operations Office Associate performs information and document management and other related clerical duties for Instruction Operations activities.
Schoolcraft is a comprehensive, open-door, community-based college. The mission of the College is to provide a transformational learning experience designed to increase the capacity of individuals and groups to achieve intellectual, social, and economic goals.
Required Qualifications
Physical Demands
Schoolcraft College is an AA/ EEO Employer.
Work Hours 40 hours/week
Salary $22.31/hour
Job Duties
Job Duty Name 1
Description Of Job Duty
Collaborates in the preparation of documents including, but not limited to, the on-going or follow-up maintenance of courses, sections, or other curriculum related materials with an extreme attention to detail, deadlines, and inter-connected timelines.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 2
Description Of Job Duty
Works with others to review, edit, and provide feedback to stakeholders using multiple technologies to assist with catalog and schedule preparation.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 3
Description Of Job Duty
Creates and/or formats specified documents or reports using various platforms and tools.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 4
Description Of Job Duty
Assists with, organizes, and completes the set up and design of tables, charts, and graphs that provide a variety of summative curriculum and operational data used for decision making.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 5
Description Of Job Duty
Assists in the design, compilation, and maintenance of data collection and record keeping systems.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 6
Description Of Job Duty
Maintains the office’s file management, retention requirements, and policies to ensure quick access and retrieval in a secured system.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 7
Description Of Job Duty
Coordinates and collaborates on communications to faculty, administrators, and staff pertaining to operational initiatives and tasks.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 8
Description Of Job Duty
In alignment with the office’s and organization’s needs, prepares materials, and schedules meetings with administrators, faculty, and staff with attention to timelines and deliverables.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 9
Description Of Job Duty
Interacts with various departments on campus on behalf of Operations, Curriculum and Assessment.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 10
Description Of Job Duty
Collaborates with the development and implementation of continuous improvement practices, new technologies, and software to maximize efficiency and reduce overall workload.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 11
Description Of Job Duty
Where required, devises procedures and Standards of Practice (SOPs) for operational responsibilities.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 12
Description Of Job Duty
Where required, performs clerical/receptionist duties, to include managing rooms and scheduling meetings when appropriate.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 13
Description Of Job Duty
Performs assigned clerical office duties including, but not limited to, setting up travel and professional development, maintaining OCA budgetary records, contracts, payroll, timesheets, office supplies or other necessary resources.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 14
Description Of Job Duty
Exercises judgment in prioritizing of projects.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 15
Description Of Job Duty
Competently works under pressure to meet deadlines.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 16
Description Of Job Duty
Provides in-person office coverage and directs work for student employees, when needed.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 17
Description Of Job Duty
Performs related duties as assigned.
Essential Duty? Yes
Percentage Of Time
Posting Detail Information
Posting Number SFA715P
Open Date 07/24/2026
Close Date 08/07/2026
Open Until Filled No
Special Instructions to Applicants
Position Information
Job Title Instructional Operations Office Associate
Status Full Time
FTE 1
Classification Title Office Professional Grade 8
Job Summary
The Instructional Operations Office Associate performs information and document management and other related clerical duties for Instruction Operations activities.
Schoolcraft is a comprehensive, open-door, community-based college. The mission of the College is to provide a transformational learning experience designed to increase the capacity of individuals and groups to achieve intellectual, social, and economic goals.
Required Qualifications
- Thirty (30) college credit hours related to this position.
- Two (2) years of relevant experience (working in an office setting and/or working with curriculum & assessments).
- General clerical skills including but not limited to using math, proofreading, data entry, filing structures, and records management.
- Ability to operate office equipment with a working knowledge of Microsoft Office, including intermediate Excel skills (knowledge of data sets, formulas, pivot tables, or other reporting skills).
- Ability to work with large data sets and reports while maintaining accuracy and precision with high attention to detail.
- Ability to perform work effectively and independently relative to multiple deadlines. Ability to exercise judgement in prioritizing projects.
- Demonstrate excellent interpersonal skills with the ability to work with diverse groups of people.
- Ability to communicate clearly and effectively including but not limited to verbal communication, emails, reports, meeting agendas, and notes.
- Critical and creative thinking skills with a focus on continuous quality improvement.
Physical Demands
Schoolcraft College is an AA/ EEO Employer.
- Writing Skills: Ability to write reports, business correspondence, and procedure manuals.
- Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
- Communication Skills: Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers.
- Mathematical Skills: Ability to add, subtract, multiply, and divide with all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.
- Reasoning Ability: Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.
- Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Office Environment: This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone. Communicating and exchanging information with individuals electronically or in person. This role may also involve standing and walking for periods of time, and the use of hands and moving objects on occasion, of up to 10-20 lbs. Specific vision abilities required may include close vision, color vision and the ability to adjust focus.
- Noise Level: The noise level in the work environment is usually moderate.
Work Hours 40 hours/week
Salary $22.31/hour
Job Duties
Job Duty Name 1
Description Of Job Duty
Collaborates in the preparation of documents including, but not limited to, the on-going or follow-up maintenance of courses, sections, or other curriculum related materials with an extreme attention to detail, deadlines, and inter-connected timelines.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 2
Description Of Job Duty
Works with others to review, edit, and provide feedback to stakeholders using multiple technologies to assist with catalog and schedule preparation.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 3
Description Of Job Duty
Creates and/or formats specified documents or reports using various platforms and tools.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 4
Description Of Job Duty
Assists with, organizes, and completes the set up and design of tables, charts, and graphs that provide a variety of summative curriculum and operational data used for decision making.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 5
Description Of Job Duty
Assists in the design, compilation, and maintenance of data collection and record keeping systems.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 6
Description Of Job Duty
Maintains the office’s file management, retention requirements, and policies to ensure quick access and retrieval in a secured system.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 7
Description Of Job Duty
Coordinates and collaborates on communications to faculty, administrators, and staff pertaining to operational initiatives and tasks.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 8
Description Of Job Duty
In alignment with the office’s and organization’s needs, prepares materials, and schedules meetings with administrators, faculty, and staff with attention to timelines and deliverables.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 9
Description Of Job Duty
Interacts with various departments on campus on behalf of Operations, Curriculum and Assessment.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 10
Description Of Job Duty
Collaborates with the development and implementation of continuous improvement practices, new technologies, and software to maximize efficiency and reduce overall workload.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 11
Description Of Job Duty
Where required, devises procedures and Standards of Practice (SOPs) for operational responsibilities.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 12
Description Of Job Duty
Where required, performs clerical/receptionist duties, to include managing rooms and scheduling meetings when appropriate.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 13
Description Of Job Duty
Performs assigned clerical office duties including, but not limited to, setting up travel and professional development, maintaining OCA budgetary records, contracts, payroll, timesheets, office supplies or other necessary resources.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 14
Description Of Job Duty
Exercises judgment in prioritizing of projects.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 15
Description Of Job Duty
Competently works under pressure to meet deadlines.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 16
Description Of Job Duty
Provides in-person office coverage and directs work for student employees, when needed.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 17
Description Of Job Duty
Performs related duties as assigned.
Essential Duty? Yes
Percentage Of Time
Salary : $22