Class I Secretary- Waupaca Middle School

The School District of Waupaca is looking for a talented secretary to support the efficient and effective operation of the Waupaca Middle School (WMS). This position serves as the Office Manager and a key partner to the WMS Administrative Team—functioning as a “right-hand support” in both daily operations and strategic initiatives. The role requires working in a fast-paced environment, demonstrating creative thinking, visionary leadership, and the ability to anticipate challenges before they arise. Strong communication skills, collaborative spirit, and the capacity to delegate effectively are essential. This position is a 260 day contract. A high school diploma is required. Google suite experience is preferred.

Successful School District of Waupaca family members know that student learning is a product of high quality instruction, curriculum, and assessment happening within a safe and supportive environment.

The School District of Waupaca Believes that Safe and Supportive Environments...

...create students and educators who are open to feedback from the learning community, taking

advice, corrections, direction, and support in the spirit of continuous improvement

...happen when staff hold themselves and their students to high academic, behavior, and social

standards.

...occur when teachers demonstrate proficiency in the WI teacher standards.

...are built and maintained through relationships with students, parents, and community members.

...have roots in consistent expectations, such as the Waupaca Way, where every community member

is expected to be: Safe, Prepared, Responsible, and Respectful.

...create trusting relationships with students, families, and community members; involving the

necessary support to ensure the success of each individual student.

...are the direct result of staff possessing the abilities to perform duties with commitment to all School

District of Waupaca Staff Handbook and Board Policies.

In alignment with School District of Waupaca School Board policies, the School District of Waupaca does not discriminate on the basis of race, color, national origin, ancestry, marital status, pregnancy, parental status, arrest or conviction record, membership in the military reserve, religion, political beliefs or affiliations, citizenship, use or non-use of lawful products off school premises during non-working hours or any other factor prohibited by law. Discrimination on the basis of age, sex (including sexual orientation) or disability is prohibited except where specific age, sex or other requirements constitute a bona fide occupational qualification necessary to the proper and efficient operation and administration of the school district. In addition, the School District of Waupaca requires all employees shall remain free of any alcohol or illegal substance in the workplace in compliance with Policy 4122.01 throughout his/her employment in the District.

To learn more about the School District of Waupaca, please visit the Employment Opportunities section of our website (http://waupacasd.cms4schools.net/district/employment-opportunities.cfm)

QUALIFICATIONS:

1. High School Diploma

2. Coursework and/or experience in office machines and practices

3. Demonstrated aptitude or competency for assigned responsibilities

4. Ability to communicate effectively

5. Such alternatives to the above qualifications as the Board may find appropriate and acceptable

REPORTS TO: Building Principal

JOB GOAL: To contribute to the efficient operation of the school office so that it can play its effective part in the education process.

PERFORMANCE RESPONSIBILITIES:

1. Performs the usual office routines and practices associated with a busy yet productive and smoothly run office;

2. Maintains such records as shall be required;

3. Assists in receiving and routing all incoming calls;

4. Maintains a log of visitors to the office;

5. Types a variety of materials, such as letters, reports, curricula, memos, monthly statements, etc., from rough drafts or corrected copy for supervisors and administrators;

6. Transcribes materials from a transcribing machine;

7. Files correspondence, invoices, cards, or other records depending on the practices of the office;

8. Assists in the in-going and out-going mail process

9. Prepares parcels for mailing or shipping, and receives and distributes shipments from truckers and delivery services;

10. Assists in receiving & delivering interoffice written communications;

11. Assists in maintaining and safeguarding office postage, and keeps an accurate accounting for all postage spent;

12. Assists in greeting all visitors courteously, determines their need, checks appointments, and directs or escorts them to the proper person;

13. Reports immediately the presence in the building of any visitor who bypasses the reception desk, or any suspicious activity or unusual behavior on the part of visitors;

14. Answers questions of callers according to school policy: takes messages for staff members, and pages authorized personnel;

15. Maintains an alphabetical file of staff members' names, room locations & telephone extensions to expedite relaying of calls;

16. Receipts monies and deposits monies appropriately;

17. Performs other tasks and assumes other responsibilities within the overall scope of the position which the supervisor may assign.

WORK SCHEDULE: The work day shall be established by the supervisor but shall not exceed 8 hours per day, excluding 1/2 hour for a duty free lunch, unless other arrangements are made by the supervisor. The yearly number of days worked in a school fiscal year shall normally be 260 days (2080 hours) unless a reduced yearly work schedule is approved by the District Administrator. Vacations and holidays, as determined by the District Administrator, shall be considered in the total days worked.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's Policy on Evaluation of Support Services Personnel.

Pay: From $17.75 per hour

Benefits:

• Health insurance
• Retirement plan

Education:

• High school or equivalent (Preferred)

Work Location: In person

Salary : $18