Secretary, School, Part-Time

THE SCHOOL BOARD OF MANATEE COUNTY

Local Title: SECRETARY I, SCHOOL (12 MONTH)

State Title: Secretary, School

JOB DESCRIPTION

JOB GOAL:

To perform the duties and functions of the position so that the effectiveness and efficiency of the office is maintained.

QUALIFICATIONS:

• High School diploma or equivalent.
• Minimum of one (1) year of successful clerical experience.
• Satisfactorily complete skills test.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of business English, spelling, punctuation, and arithmetic. Ability to gain knowledge of school office practices and procedures. Ability to gain knowledge of school rules, regulations and procedures and the ability to apply such knowledge to work problems and situations. Ability to compose effective correspondence. Ability to deal with routine matters with a minimum of supervision. Possess good listening skills. Ability to follow written and oral instructions.

REPORTS TO:

Principal/Supervisor

SUPERVISES:

N/A

PERFORMANCE RESPONSIBILITIES:

• Compile and type school material from copy, rough draft, or general instructions.
• Type and process student registration, absentee lists, tardy slips, etc.
• Type letters and other routine correspondence based on information from records and files.
• Prepare reports, narratives, and statistical tabulations.
• Operate office copy machines.
• Process purchase and work orders.
• Register and withdraw students.
• Process documents requiring various procedural knowledge.
• Maintain files.
• Review documents for sufficiency, obtain necessary signatures and route appropriately, maintaining follow-up.
• Provide information and assistance to students and the general public, in person or by telephone, applying significant knowledge of school rules, regulations, and procedures to interpretations made.
• Perform receptionist duties.
• Serve as guidance secretary or secretary in a school department, arranging appointments, taking calls, answering inquiries and composing routine correspondence independently, if required.
• Receive, deposit and disburse school monies.
• Maintain internal accounts and prepare financial reports.
• Maintain attendance reports and prepare related reports as required.
• Keep time records and prepare payrolls.
• Prepare requisitions for supplies and equipment.
• Maintain property records as required.
• Perform computer data entry, word processing, database and other software as required.
• Ensure adherence to good safety standards.
• Maintain confidentiality regarding school/workplace matters.

• Meet and deal effectively with the general public, staff members, students, administrators and other contact persons using tack and good judgment.
• Exhibit interpersonal skills to work as an effective team member.
• Model and maintain high ethical standards.
• Represent the district and school in a positive and professional manner.
• Demonstrate initiative in the performance of assigned responsibilities.
• Respond to inquiries and concerns in a timely manner.
• Communicate effectively with students, parents, staff, administration and vendors.
• Keep supervisor informed of potential problems or unusual events.
• Follow federal and state laws as well as School Board policies, rules and regulations.
• Demonstrate support for the school district and its goals and objectives.
• Prepare all required reports and maintain all appropriate records.
• Maintain expertise in assigned area to fulfill project goals and objectives.
• Participate successfully in the training programs offered to increase skill and proficiency related to assignment.
• Review current developments, literature and technical sources of information related to job responsibility.
• Perform other tasks consistent with the goals and objectives of this position.

PHYSICAL REQUIREMENTS:

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT:

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be those established by the District.

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

Board approved: 7/25/2002

Revised: 05/22/2018

SALARY SCHEDULE: SUPPORT

PAY GRADE: 55

SHORT TITLE: SCA049, SCA071

STATE JOB CODE: 73091

Approved Budgeted Hourly : $15.96

Secretary, P/T
Monday-Friday evenings
Flexible
Bilingual Preferred