Elementary School Secretary

Elementary School Secretary - 10 month position

Location: York Elementary School

Position Purpose

Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.

Essential Functions

• Compose documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal or other school administrators in order to request or provide information about school and work-related matters, activities, events, etc.
• Maintain the daily/weekly/monthly calendar of the principal in order to coordinate the scheduling of work-related appointments, activities, meetings, etc.
• Assist in planning and scheduling school events and activities, and maintaining calendar of school and students events in order to schedule and coordinate events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Maintain documents, files and records in order to provide up-to-date reference and audit trail for compliance.
• Prepare purchase orders to provide to the school district's accounting/finance office.
• Maintain inventories of supplies and materials in order to ensure items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answer telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; send outgoing mail.
• Schedule appointments with students, parents and teaching staff or others as requested.
• Evaluate situations and take appropriate action and/or direct situations to appropriate personnel for resolution.
• Register new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
• Respond to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) in order to coordinate the scheduling of deliveries, activities, etc.
• If bilingual - translate documents from English to Spanish as needed.
  
  

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Additional Duties

Perform other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills And Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Google Drive, Word, Excel, Powerpoint, the Internet, email).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.
• Ability to speak, read, and write.
  
  

Physical and Mental Demands, Work Hazards

• Work in standard office and school building environments.
  
  

Qualification Profile

• Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
• Graduation from high school.
• Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
• Bachelor's degree preferred.
• Successful experience with office management preferred.
  

What We Offer

• Financial Stability
• Sick Days and Personal Days
• Medical, dental, vision, and life insurance
• Retirement Plans
  
  

Application Procedure

Please apply on-line for full consideration.

Questions? Contact us at jobs@d45.org