Payroll Specialist (School District Clients)

Job Title: Payroll Specialist

Company: School Business Consultants, LLC

Location: Northeastern Pennsylvania (Travel to local school districts required; some remote work available)

Job Type: Full-Time

School Business Consultants, LLC (SBC) is a growing consulting and financial services firm that partners with public school districts across Northeastern Pennsylvania. We provide business management, payroll, accounting and bookkeeping, and accounts payable/receivable services that help schools operate efficiently and stay financially strong.

We're passionate about supporting education, building strong client relationships, and creating a workplace where talented professionals can grow their careers while maintaining a healthy work-life balance.

We are seeking a motivated and detail-oriented Payroll Specialist to join our team. This role is ideal for someone who enjoys working with numbers, values accuracy and compliance, and wants to build meaningful relationships with clients while growing with a fast-expanding company.

The Payroll Specialist will support multiple school district clients by managing payroll processing, regulatory reporting, tax filings, and employee payroll support. Travel to local school districts in Northeastern Pennsylvania is required, with some flexibility for remote work.

• Compile payroll information, enter payroll data, and process payroll for multiple clients
• Set up new employees in payroll software and maintain employee payroll records
• Process salary changes, benefit deductions, and other payroll adjustments
• Prepare and submit direct deposit files and payroll banking transfers
• Complete PSERS, Voya, and other benefit-related reporting and remittances
• Prepare and submit federal quarterly payroll tax filings, including Form 941
• Complete state income tax reporting and remittances
• Complete local earned income tax reporting and remittances
• Complete unemployment compensation reporting and remittances
• Complete Social Security reporting, quarterly reconciliations, and annual payroll reconciliations
• Prepare, file, and distribute annual W-2 forms
• Complete new hire reporting requirements
• Maintain payroll tax compliance and regulatory reporting requirements
• Reconcile payroll bank accounts on a monthly basis
• Provide payroll reports and analysis to management and clients
• Respond to employee payroll questions and inquiries in a professional and timely manner
• Maintain accurate payroll records and supporting documentation
• Identify opportunities for process improvements and efficiencies

• Associate's or Bachelor's degree in Accounting, Business Administration, Human Resources, Finance, or a related field preferred
• 2 years of payroll processing experience
• School district, governmental, municipal, nonprofit, or public sector payroll experience is preferred but not required
• Experience with CSIU Financial Information System (FIS), Skyward, or similar payroll software is preferred
• Knowledge of payroll tax regulations, reporting requirements, and payroll compliance
• Strong attention to detail and organizational skills
• Excellent time management and ability to meet deadlines
• Strong communication and customer service skills
• Ability to manage multiple client relationships and priorities simultaneously
• Desire to learn, grow, and take on increasing responsibility in a fast-growing company

• Competitive pay commensurate with experience
• Healthy work-life balance
• Flexible schedule with some remote work options
• Meaningful, mission-driven work supporting local schools
• Growth opportunities within a rapidly expanding firm
• Supportive, team-oriented culture

Interested candidates should submit their resume and a brief cover letter outlining their experience and interest in the role to employment@schoolbusinessconsultants.com.

Position: Payroll Specialist

Company: School Business Consultants, LLC

Location: Northeastern Pennsylvania (Travel to local school districts in Lackawanna and Luzerne counties required; partial remote work available)

Job Type: Full-Time

School Business Consultants, LLC (SBC) is a growing consulting and financial services firm that partners with public school districts across Northeastern Pennsylvania. We provide business management, payroll, accounting and bookkeeping, and accounts payable/receivable services that help schools operate efficiently and stay financially strong.

We're passionate about supporting education, building strong client relationships, and creating a workplace where talented professionals can grow their careers while maintaining a healthy work-life balance.

We are seeking a motivated and detail-oriented Payroll Specialist to join our team. This role is ideal for someone who enjoys working with numbers, values accuracy and compliance, and wants to build meaningful relationships with clients while growing with a fast-expanding company.

The Payroll Specialist will support multiple school district clients by managing payroll processing, regulatory reporting, tax filings, and employee payroll support. Travel to local school districts in Northeastern Pennsylvania is required, with some flexibility for remote work.

• Compile payroll information, enter payroll data, and process payroll for multiple clients
• Set up new employees in payroll software and maintain employee payroll records
• Process salary changes, benefit deductions, and other payroll adjustments
• Prepare and submit direct deposit files and payroll banking transfers
• Complete PSERS, Voya, and other benefit-related reporting and remittances
• Prepare and submit federal quarterly payroll tax filings, including Form 941
• Complete state income tax reporting and remittances
• Complete local earned income tax reporting and remittances
• Complete unemployment compensation reporting and remittances
• Complete Social Security reporting, quarterly reconciliations, and annual payroll reconciliations
• Prepare, file, and distribute annual W-2 forms
• Complete new hire reporting requirements
• Maintain payroll tax compliance and regulatory reporting requirements
• Reconcile payroll bank accounts on a monthly basis
• Provide payroll reports and analysis to management and clients
• Respond to employee payroll questions and inquiries in a professional and timely manner
• Maintain accurate payroll records and supporting documentation
• Identify opportunities for process improvements and efficiencies

• Associate's or Bachelor's degree in Accounting, Business Administration, Human Resources, Finance, or a related field preferred
• 2 years of payroll processing experience
• School district, governmental, municipal, nonprofit, or public sector payroll experience is preferred but not required
• Experience with CSIU Financial Information System (FIS), Skyward, or similar payroll software is preferred
• Knowledge of payroll tax regulations, reporting requirements, and payroll compliance
• Strong attention to detail and organizational skills
• Excellent time management and ability to meet deadlines
• Strong communication and customer service skills
• Ability to manage multiple client relationships and priorities simultaneously
• Desire to learn, grow, and take on increasing responsibility in a fast-growing company

• Competitive pay commensurate with experience
• Healthy work-life balance
• Flexible schedule with some remote work options
• Meaningful, mission-driven work supporting local schools
• Growth opportunities within a rapidly expanding firm
• Supportive, team-oriented culture

Interested candidates should submit their resume and a brief cover letter outlining their experience and interest in the role.