Payroll Coordinator

TITLE:  Payroll Coordinator Full time, yearround position. This position in part of the Non-bargaining group. REPORTS TO: Business Administrator and Director of Human Resources EVALUATION: Business Administrator and Director of Human Resources SUPERVISES: N/A GENERAL SUMMARY:  To assist and support the work required of the SAU primarily in the area of finance. The Payroll Coordinator performs a variety of financial, clerical and technical duties.  To perform tasks assigned by Business Administrator and Director of Human Resources with accuracy and efficiency. QUALIFICATIONS (SKILLS/EXPERIENCE/TRAINING REQUIRED): Bachelor degree or equivalent experience Previous experience in accounting, accounts payable and/or payroll Knowledge of recordkeeping requirements, basic bookkeeping and accounting practices and procedures. Strong interpersonal, verbal and written communication skills. Ability to present written documents that are clear, concise and grammatically correct. Competency of computer payroll software programs and attention to detail are required.  Must be able to handle multiple tasks as assigned by the Superintendent, Business Administrator and Human Resources ESSENTIAL JOB FUNCTIONS: Payroll Functions 1.  Maintain employee data in payroll software that is required to process payroll checks 2.  Review and input bi-weekly timesheet data 3.  Prepare weekly / bi-weekly payroll checks 4. Print, distribute and mail paychecks and direct deposit stubs on a timely basis in conjunction with state wage compensation laws.  Prints all appropriate registers on payroll warrants and maintains complete, accurate records of payroll activity; deductions, adjustments and timesheets in keeping with District recordkeeping practices. 5.  Reconcile absences in online absence management with time records and reports 6.  Maintain files for payroll checks, timesheets, payroll reports, etc. 7.  Interpret and calculate miscellaneous forms of compensation; computes salary adjustments for unpaid leave or termination of employment. 8.  Maintain data files for tracking hours of employees for the Affordable Care Act  reporting, health care costs for W-2's etc. 9.  Routine payroll related reporting i.e. 403-b, New Hampshire Retirement reporting, Quarterly 941's, Quarterly NHES Wage reporting, Annual W-2's, 1095's etc 10. Process the payroll related sections of various employment verification forms, ensuring proper employee release of information. 11. Respond to employee inquiries regarding issues related to their pay. Cooperate and interact with District, NHRS and Worker Compensation auditors to provide requested information and any required reporting.  B. Federal Funds Assist Federal Funds Accountant with payroll work related to grants C. Human Resources Assist the Human Resources Department in duties as necessary such as: Benefit administration Record keeping Accrual management Implementing the local collective bargaining agreements Coordinate with Human Resources concerning salaries, insurance deductions, attendance plans, retirement and leave of absence that require payroll adjustments.  OTHER DUTIES AND RESPONSIBILITIES: Performs other related duties as required by supervisors Other duties may include, but are not limited to: Payroll Annual Census Assist in Audit work Continually seek out any recent changes to payroll laws and laws affecting how payroll is processed Respond to inquiries within 24 hours when in attendance Maintain positive and respectful interpersonal relationships with Administrators, District staff and the general public.