What are the responsibilities and job description for the Executive Assistant position at Schneider Downs?
As a trusted advisor in the professional services industry, you know what matters most to clients: Big thinking with a personal focus. You also know what matters most to your own success, including: career growth, work-life flexibility, leadership that cares about your ability to succeed, the opportunity to give and receive one-on-one coaching and mentoring, as well as learning opportunities that inspire professional development. Experience them all at Schneider Downs, where we’ve been providing accounting, tax, consulting, business advisory and wealth management services through our team of innovative thought leaders for over 65 years. Start building a career with people motivated to help you succeed—and enjoy more of what counts.
As the Executive Assistant, you will provide administrative support to senior leaders within our Tax Advisory Services practice. This role requires a high level of professionalism and the ability to provide a high level of support with attention to detail, quality focus and flexibility within a dynamic team environment. In this role, you will need to work independently, as well as in close concert with senior leaders, be able to represent professional courtesy and acumen, and deliver high quality work in support of the team’s diverse functions and activities.
What You’ll Do
Required:
At Schneider Downs, our culture is our identity. And it’s our culture of care that makes us unique. Even as we grow, we work hard to retain this culture to continuously promote a positive, supportive work environment through our core values: Care & Respect, Integrity, Be Great, Adaptive and We Not Me.
ENJOY MORE OF THE THINGS THAT MATTER MOST
Schneider Downs is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics. We believe a culture of care that celebrates diversity, equity, and inclusion contributes to a better company, better client services, and a better world.
As the Executive Assistant, you will provide administrative support to senior leaders within our Tax Advisory Services practice. This role requires a high level of professionalism and the ability to provide a high level of support with attention to detail, quality focus and flexibility within a dynamic team environment. In this role, you will need to work independently, as well as in close concert with senior leaders, be able to represent professional courtesy and acumen, and deliver high quality work in support of the team’s diverse functions and activities.
What You’ll Do
- Provide administrative support displaying an understanding of the firm’s organizational priorities to ensure projects and tasks are well managed
- Provide strong administrative support by assisting with internal communications as well as handling inquiries from external clients
- Handle other tasks including, but not limited to: draft and process new account paperwork, manage multiple projects simultaneously, arrange and coordinate meetings and events, track continuing education requirements and credits, complete expense reports and other projects as assigned
- Compose and prepare confidential correspondence, reports, presentations and other documents as directed
- Maintain databases and files according to compliance regulations
- Manage calendars, independently schedule appointments and prepare executives for meetings as needed
- Arrange detailed travel plans and itineraries, compile documents for travel-related meetings and prepare and track expense reports
Required:
- Bachelors’ degree in Business or related field OR High School Diploma/GED and four years of relevant experience
- Previous experience supporting executive-level individuals in a corporate environment
- Advanced proficiency of Microsoft Office suite, including Word, Excel and PowerPoint
- Strong understanding of business workflows and the ability to managed, troubleshoot and improve both automated and manual processes
- Previous professional services firm experience
- Proven ability to work independently and effectively in a dynamic, fast-paced, multi-tasking environment
- Strong writing, proofreading, editing and language skills
- Extreme attention to detail, and strong organizational skills
- Ability to define priorities and to handle multiple tasks and projects, with minimal direction
- Ability to work under pressure; maintain problem-solving attitude
- Adaptable; able to change focus quickly
- Strong interpersonal skills in working with internal staff, shareholders and clients
- Strong telephone oral communication skills
- Discreet, with ability to keep information confidential
- Knowledge of office support practices and techniques
At Schneider Downs, our culture is our identity. And it’s our culture of care that makes us unique. Even as we grow, we work hard to retain this culture to continuously promote a positive, supportive work environment through our core values: Care & Respect, Integrity, Be Great, Adaptive and We Not Me.
ENJOY MORE OF THE THINGS THAT MATTER MOST
- Competitive compensation
- Insurance, including health, dental, and vision, that begin on day one
- 20 days of paid time off and 13 paid holidays
- Flex Fridays and office closures for summer and winter breaks
- Parental leave, family care leave, and volunteer time
- 401(k) plans and profit sharing
- CPA exam bonus, education assistance program, and pet insurance
Schneider Downs is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics. We believe a culture of care that celebrates diversity, equity, and inclusion contributes to a better company, better client services, and a better world.