Secretary

Company Description The Schenectady City School District serves approximately 9,500 students and is one of the largest districts in New York’s Capital Region. It encompasses eleven elementary schools, three middle schools, one high school, and an adult and continuing education center. The district’s schools are culturally rich and diverse, with students who speak more than thirty different languages. Schenectady is dedicated to creating safe, inclusive learning environments where every child is valued and prepared to thrive in a multicultural world. The district is deeply committed to equity, ensuring that race, economics, and disability are never predictors of student achievement.

Role Description This full-time, on-site Secretary role is located in Schenectady, NY within the Schenectady City School District. The Secretary will perform a range of clerical and administrative tasks, including managing correspondence, maintaining records, preparing documents, and handling scheduling and calendar management for assigned staff or offices. The role involves greeting and assisting students, families, staff, and visitors, responding to phone and email inquiries, and directing individuals to appropriate resources. The Secretary will support daily office operations, coordinate meetings and logistics, and assist with data entry and reports while following district procedures and confidentiality requirements. Collaboration with educators, administrators, and other support staff is essential to ensure smooth office functioning and high-quality service to the school community.

Qualifications

• Strong clerical skills, including filing, data entry, document preparation, and basic office technology proficiency.
• Effective communication skills for interacting with students, families, staff, and external partners in a professional and courteous manner.
• Experience with company secretarial work or school/office administration, including managing records and organizing documentation.
• Executive administrative assistance skills, such as scheduling, calendar coordination, meeting support, and handling confidential information.
• Customer service skills to provide responsive, respectful support to a diverse school community.
• Proficiency with common office software (e.g., word processing, spreadsheets, email, and digital calendars).
• Strong organizational skills, attention to detail, and ability to manage multiple tasks and priorities in a busy environment.
• Ability to work collaboratively and independently, maintaining professionalism in all interactions.
• High school diploma or equivalent required; additional coursework or experience in office administration or education settings is beneficial.
• Commitment to equity, inclusion, and supporting a diverse student and staff population.