What are the responsibilities and job description for the Accounts Payable Coordinator position at Scarinci Hollenbeck,LLC?
ACCOUNTS PAYABLE COORDINATOR
Location: Onsite
Job Summary:
Reporting to the Billing and Accounts Payable Manager, this role is responsible for the efficient running of the Firm’s accounts payable operations.
Essential Duties/Responsibilities:
- Process all invoices in a timely manner into operating software.
- Generates and reviews the Daily Cost Collections report to determine third party client cost payments due to client, and other relevant reports as directed.
- Pay vendors, third party client costs, and out of pocket employee reimbursements on a weekly basis as required.
- Reconcile the invoices and check requests with the information entered in internal Purchase Order system and follow up with any discrepancies.
- Create new vendors with correct credentials in operating software.
- Coordinates 1099 reports to IRS annually.
- Reconcile the USPTO and collateral account.
- Cut Trust checks as requested.
- Communicate with vendors regarding payment net terms.
- Handle all petty cash reconciliation.
- Backup for stop payment of checks, voiding and reversal processes with the bank as needed.
- Assist staff with inquiries as needed.
- Performs all administrative duties related to ensuring office efficiency and other related duties as assigned.
Education and Required Skills:
- High School or equivalent diploma required; college degree preferred.
- 2 years of accounts payable experience preferred.
- Ability to function well in a high-paced environment.
- Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.
- Basic understanding of clerical and administrative procedures.
- Effective time management skills and excellent organizational skills.
- Excellent communication, interpersonal, negotiation, and problem-solving skills.
- Strong mathematics skills.
- Strong proficiency with Microsoft Office Suite, JACS (collateral account) portal and the Global Exchange – Corpay portal.
Work Hours:
- In-office work at the Little Falls, NJ location. Hybrid and remote work are not options for this position.
- Full-time, non-exempt, Monday to Friday 9:00 a.m. – 5:00 p.m. (one hour lunch).
- Overtime (over 40 hours) may be required from time to time.
- Medical, Dental, Vision, Long Term Disability, and 401(k) benefits offered.
Scarinci Hollenbeck is an Equal Opportunity Employer.
Salary : $32 - $35