Executive Assistant (CEO)

Description

Position at SBM Management

SBM Management is looking to add a talented high-level Executive Assistant to our team! The Executive Assistant to the CEO is a crucial member of our senior executive team that helps ensure we stay on top of priorities and goals. The primary day-to-day responsibility will include planning, implementing, managing, and helping control company projects and events.

Roles & Responsibilities

• Schedule, maintain, and update calendar events and prepare meetings for the executive team.
• Manage professional scheduling for CEO and other executives, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Participate in various executive meetings and provide high-level notetaking and follow-up post-meeting.
• Coordinate complex scheduling, extensive calendar management, and management of content and flow of information between the executive and operational leadership.
• Perform administrative and office support, such as creating spreadsheets and maintaining the contacts database.
• Planned and organized internal and external programs and events and managed event logistics with internal partners and external vendors as needed.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Project Management
• Help support and push business priorities forward by keeping a pulse on the CEO's initiatives
• Other duties as assigned.
  
  

Qualifications

• Ability to effectively present information and respond to questions from groups of managers, client, customers, and the general public.
• Ability to read, analyze, and interpret general business technical procedures manuals to ensure the team member remain in compliance.
• Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s.
• Ability to understand bar, line, graphs, and pie charts.
• Solid understanding of statistics.
• Ability to apply good judgment when carrying out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving changes in standardized procedures and situations.
• Ability to multi-task in a deadline driven environment with same day turnarounds frequently required and where priorities change quickly.
• Exceptional written, oral and interpersonal communication skills. Skillful with presentation, e-mail applications and basic computer functions.
• Exceptional organizational skills.
• May be required to have a valid driver’s license
• Bachelor's degree in Business Management or a related field from a four-year college or university with at least 8-10 years of executive administrative experience.
• Superb written and verbal communication skills and the ability to organize and coordinate multiple projects simultaneously.
• Proficiency in MS Office and other office productivity tools, with the aptitude to learn new software systems.
• Flexible team player willing to do what it takes to get the job done.; adaptable to high pressure and enjoys a challenge—the ability to keep company confidence.
  
  

Compensation: $110,000 - 130,000 per year

Shift: Full time

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.