What are the responsibilities and job description for the Receptionist position at SBH Fashion?
Job Title: Receptionist
Key Responsibilities
Reception & Office Management
Key Responsibilities
Reception & Office Management
- Serve as the first point of contact for all visitors, clients and business partners, ensuring a professional and welcoming experience.
- Answer and direct incoming calls, manage general office inquiries and coordinate incoming and outgoing correspondence.
- Oversee conference room bookings, meeting preparations and visitor arrangements.
- Maintain an organized and presentable reception area, conference rooms and common office spaces.
- Manage office supplies, deliveries, mail and relationships with office vendors.
- Coordinate office maintenance and support general day-to-day office operations.
- Order any catering needed when office meetings take place.
- Provide guests with beverages and anything else necessary while they are waiting.
- Provide light administrative and organizational support to the CEO, including calendar management, meeting scheduling and appointment coordination.
- Assist with domestic and international travel arrangements, including flights, hotels, transportation and itineraries.
- Coordinate internal and external meetings, prepare meeting materials and assist with follow-up communications as needed.
- Assist with expense reports, document preparation, filing and other administrative tasks.
- Handle occasional personal administrative requests and special projects for the CEO.
- Maintain discretion and confidentiality when handling sensitive business and personal information.
- Assist with scheduling team meetings, coordinating conference calls and organizing company events.
- Support new employee onboarding, including office setup, supplies and general administrative coordination.
- Maintain office contact lists, directories and administrative records.
- Coordinate with external vendors and service providers as needed.
- Provide general administrative assistance to other team members when required.
- 2–4 years of experience in a receptionist, administrative assistant, office coordinator or similar role.
- Excellent communication and interpersonal skills, with a polished and professional demeanor.
- Strong organizational skills and the ability to manage multiple priorities simultaneously.
- Proficiency in Microsoft Office, Outlook, Google Workspace and other standard office applications.
- Experience managing calendars, coordinating travel and scheduling meetings.
- Strong attention to detail, resourcefulness and a proactive approach to problem-solving.
- Ability to exercise discretion and maintain confidentiality.
- Previous experience in fashion, lifestyle, entertainment or another fast-paced corporate environment is a plus.
Salary : $50,000