What are the responsibilities and job description for the Venue Coordinator - Catering position at Saz's Hospitality Group?
Description
Saz’s Hospitality Group is seeking a Venue Coordinator to provide remarkable experiences for our clients and guests at our catering events. What's great about the role? No shift will be the same! This is a unique opportunity to work behind the scenes at some of the most notable venues in the greater Milwaukee area.
If you are passionate about providing exceptional hospitality and creating memorable experiences for guests, we invite you to join our team. This is a part-time hourly position, with competitive pay rates depending on experience.
Okay, but what does a Venue Coordinator do?
- Collaborate with the catering team and vendor partners to coordinate setup needs, maintain the event timeline, and ensure food service runs on schedule; proactively communicate any changes or delays to the appropriate team members
- Prepare event spaces prior to guest arrival — confirm room layout accuracy and conduct a thorough walkthrough to ensure the space meets presentation standards inside and out
- Serve as the primary on-site contact for clients and guests, providing attentive assistance before, during, and after the event
- Ensure a comfortable guest experience by monitoring lighting and HVAC settings, making sure restrooms are stocked with necessary items
- Execute on-site ceremonies by coordinating rehearsals, overseeing the transition from ceremony to reception layout
- Conduct pre-event venue inspections to verify that all vendor deliveries, rental items, and equipment are accounted for and correctly positioned
- Serve as a liaison between clients, catering staff, and venue management throughout the event, facilitating clear communication and quick resolution of any issues that arise
- Assist with post-event breakdown and ensure the venue is restored to its original condition per venue and client expectations
Requirements
What are the requirements for a Venue Coordinator?
- High energy, creativity, organization, and a passion for service
- Great interpersonal skills
- Reliable transportation to various locations throughout the Milwaukee area
- Ability to stand and walk for long periods of time
- Ability to carry 25–50 pounds
What else do you need to know?
- Weekend and evening availability is required – this is an “events-based” position, and most of our events are Thursday through Sunday evenings
- We offer flexible schedules – work as much or as little as you want
We're proud to be a NINE-time recipient of the Top Workplace Award, and we want to show you why! Learn more about our team at Sazs.com.
At Saz's, we take care of our team. Benefits include 401(k), company-paid telemedicine coverage, annual shoe stipends, referral bonuses, and generous restaurant and catering discounts. Eligibility is based on employment status, hours worked, or appropriate waiting period.
At Saz’s, we want you to be YOU – we celebrate everyone for who they are. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills – creating an inclusive environment for all team members.